BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

 September 12, 2017

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


INVOCATION
Commissioner Rollins
PLEDGE
Commissioner Hutchings
CALL TO ORDER
ROLL CALL
A MOMENT IN HISTORY
ARTWORK
Lake Asbury Junior High
PET ADOPTIONS
SPECIAL STAFF RECOGNITION
PRESENTATIONS
PROCLAMATIONS/RESOLUTIONS
1.BASCA Awareness Week
APPROVAL OF MINUTES
2.August 8, 2017 BCC Meeting Minutes
3.August 22, 2017 BCC Meeting Minutes
PUBLIC COMMENTS
CONSENT AGENDA
4.Acceptance of Final Plat for Old Jennings Townhomes
5.Acceptance of Final Plat for Edgewater Landing Phase 2
6.Acceptance of Final Plat for Edgewater Landing Phase 3
7.Acceptance of Final Plat for Westbank Plat
The applicant is requesting approval for the final plat of the Westbank Plat.  The plat consists of 2 lots that will be eventually further subdivided.
8.Acceptance of Final Plat for Azalea Ridge Unit 4
D.R. Horton, Inc. - Jacksonville, is requesting that the Board approve for recording the final plat for Azalea Ridge Unit 4.  The plat encompasses 190.12 acres and consists of 293 single family residential lots. The development is located off Long Bay Road.
9.Finance Business
The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
10.Finance & Audit Committee Business
September 5, 2017 Finance & Audit Committee Minutes.
11.Satisfaction of Mortgage for Becki Wolf
12.Satisfaction of Mortgage for Michael Klatte
13.Satisfaction of Mortgage for Bowen
On April 29, 2004, the Clay County SHIP Program made a loan to Cynthia Bowen in the amount of $5,000.00 funded through the First Time Homebuyer Down Payment Assistance Program.  This was made as a due on sale mortgage with a seven year forgiveness clause.  The seven year period has since passed without default and the homeowner is released from this obligation.
14.Satisfaction of Mortgage

During 2016/2017, the Clay County SHIP Program provided rehabilitation services under the Owner Occupied Rehabilitation Strategy.   A mortgage was taken at the time the work commenced.  These mortgages were made as due on sale mortgages with a five (5) year forgiveness clause.  During the course of preparing the SHIP Program's Annual Reports, which are submitted to Florida Housing each year, it was necessary to move several projects to the 14/15 Annual Report.  Because there is no requirement for a mortgage under the 14/15 Local Housing Assistance Plan (LHAP), the following mortgages should be satisfied:

Barbara Branch, Loretta Downs, John Fennell, Susan Fraser, Bernis Frydrych, Mary Horne, Theresa Lutman and Jose Martinez.


15.Acceptance of Maintenance of Streets and Drainage
Acceptance of Maintenance of Streets and Drainage for the Royal Pointe Unit 2A Subdivision
16.Approval of report and recommendation regarding civil action against Clay County (Deutsche Bank National Trust Company v. Vance, et al., Clay County Circuit Court Case No. 17-CA-829
The County was served on September 1, 2017, as a defendant in the above-referenced case in which Deutsche Bank National Trust Company  seeks to foreclose a mortgage on certain real property located in Clay County, Florida.  See attached memorandum.
17.Approval of report and recommendation regarding civil action against Clay County (Wells Fargo Bank, N.A. v. Olga L. Romero, et al., Clay County Circuit Court Case No. 17-CA-790)
The County was served on September 1, 2017, as a defendant in the above-referenced case in which Wells Fargo Bank, N.A. seeks to foreclose a mortgage on certain real property located in Clay County, Florida. See attached memorandum.
OLD BUSINESS
18.Sandridge Box Culvert Replacement
Discussion regarding the Sandridge Box Culvert Replacement Maintenance of Traffic Plan
19.The addition of roads to the approved resurfacing list
The addition of additional roads to the approved resurfacing list. 
20.Interlocal Agreement between the Board and the Housing Finance Authority in connection with the Cassie Gardens affordable elderly housing project

Revisions to the Assignment of Mortgage were requested  (see attached memorandum).

PLANNING AND ZONING
NEW BUSINESS
21.Approval of a Request by the Tax Collector for Extension of 2017 Tax Roll Prior to Completion of Value Adjustment Board Hearings

Approval of a request of the Tax Collector to the Board of County Commissioners to direct the Clay County Value Adjustment Board (VAB), pursuant to Sections 197.323 and 193.122, Florida Statutes, to certify the assessment roll prior to completion of the VAB hearings

22.Request for Code Enforcement Lien Reduction

Case No. CE-15-003; 2989 US Highway 17 North, Green Cove Springs, Florida

David Lawrence Mitchell and Nancy Lynn Fretwell Mitchell, property owners

23.Approval of Appointments of Board Members for the Clay County Utility Authority
24.SAFER Grant Award Acceptance

Approval to accept award of FY 2016 Staffing for Adequate Fire and Emergency Response (SAFER) Grant. Funding match will be provided in the FY 17/18 Budget. (L. Mock)

25.Presentation of proposed Annual Rate Resolution establishing the rate of assessment of properties within the Hidden Waters Roads MSBU for FY 2017-18
26.Presentation of proposed Annual Rate Resolution establishing the rate of assessment of properties within the Blue Jay Drive Roads MSBU for FY 2017-18
27.Presentation of proposed Annual Rate Resolution establishing the rate of assessment of properties within the Oak Forest Roads MSBU for FY 2017-18
COUNTY MANAGER/CLERK OF THE BOARD
COUNTY ATTORNEY
TIME CERTAINS
28.4:00 PM or as soon thereafter - Public Hearing to Consider Approval of Transportation Impact Fee Ordinance
The Ordinance under consideration approves a Transportation Impact Fee to be assessed on new development in unincorporated Clay County.
29.4:00 PM or as soon thereafter - Public Hearing on Adoption of Amendments to Ordinance Imposing School Impact Fees

See attached memorandum for information

30.4:00 PM or as soon thereafter - Public TEFRA Hearing on Resolution approving Capital Trust Agency issuance of certain educational facilities revenue bonds financing or refinancing the acquisition, construction, improvement, installation and equipping of certain educational facilities within Clay County
Presentation of proposed Resolution approving issuance by the Capital Trust Agency of certain educational facilities revenue bonds financing or refinancing, including through reimbursement, the acquisition, construction, improvement, installation and equipping of a charter school facility to be known as St. Johns Classical Academy.  See attached memorandum and backup material. 
31.5:05 PM or as soon thereafter - First Public Hearing - Adoption of Tentative Millage and Budget for FY 2018
LETTERS FOR ACTION
LETTERS OF DOCUMENTATION
COMMISSIONERS' COMMENTS

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).