BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

 January 23, 2018

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


INVOCATION
Commissioner Bolla
PLEDGE
Commissioner Hutchings
CALL TO ORDER
ROLL CALL
A MOMENT IN HISTORY
ARTWORK
Shadowlawn Elementary & Lake Asbury Elementary
PET ADOPTIONS
SPECIAL STAFF RECOGNITION
PRESENTATIONS
PROCLAMATIONS/RESOLUTIONS
1.School Choice Week Proclamation
2.Record Graduation Rates in Clay County Proclamation
APPROVAL OF MINUTES
3.November 28, 2017 BCC Minutes

 

4.January 9, 2018 BCC Minutes
5.January 9, 2018 Addendum BCC Minutes
PUBLIC COMMENTS
CONSENT AGENDA
6.Satisfaction of Mortgage for Malone
7.Satisfaction of Mortgage for Rinehart
8.Finance Business
The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
9.Finance & Audit Committee Business
Approval of the Finance & Audit Committee Minutes of January 16, 2018.
10.Adoption of Resolution related to receiving grant funds from FDEP for Camp Chow Improvement Project

Approval of Resolution giving authority to enter into a funding agreement with FDEP for grant funds for the Camp Chowenwaw Park Improvement Project in the amount of $400,000.00. 


OLD BUSINESS
PLANNING AND ZONING
11.Public Hearing to Consider Transmittal of CPA 2017-12 (Planning Commission voted 6-0 to approve)
Public Hearing to consider transmittal of  the large scale amendment from Branan Field Traditional Neighborhood to Branan Field Master Planned Community on 61.65 acres located in the Doctors Inlet Ridgeview Planning District, Commission District 2 (Commissioner Bolla).
12.Final Public Hearing to Consider CPA 2017-16 (Planning Commission voted 5-0 to approve)

Final Public Hearing to consider adoption of a small scale amendment from Rural Residential to Commercial on 1.78 acres located in the Green Cove Springs Planning District, Commission District 1 (Commissioner Cella).

13.Final Public Hearing on Two Proposed Ordinances to Address Medical Marijuana Dispensing Facilities (Planning Commission voted 3-2 to allow them as a Conditional Use with Conditions).
This is the second of two public hearings on two possible ordinances to address whether and, if so, where Medical Marijuana Dispensing Facilities should be allowed in the County. 
14.Final Public Hearing to Consider an Amendment to the Branan Field LDR for Off Premise Multi Tenant Signs (Planning Commission voted 5-0 to Approve)
Applicant is requesting to amend the Branan Field LDR's to allow for multi tenant shopping center signs that would otherwise be considered to be off premise and not permissible.
15.Public Hearing to Consider CPA 2017-14 (Deferral requested at Planning Commission meeting)
This request is a small scale amendment from Branan Field Activity Center to Branan Field Master Planned Community. The subject parcels total 1.58 acres and are located in the Doctors Inlet/Ridgeview Planning District and in Commission District 2.  At the January Planning Commission meeting, the agent requested a deferral of this item to the February meeting.
16.Final Public Hearing to Consider Adoption of DRI Amendment 2017-03, The Crossings (Planning Commission voted 4-1 to approve)
Public Hearing to Consider Adoption of DRI/DO Amendment 2017-03 which would amend Specific Condition 16.o. to provide for maintenance and modification of the US 17 buffer and to incorporate Exhibit Q, which provides maintenance and modification standards.  This amendment would not require a Notice of Proposed Change under subparagraph k of Section 380.06(19)(e)2, Florida Statutes.  The Crossings DRI is located in Commission Districts 1 and 3.
17.Public Hearing to Consider Transmittal of CPA 2017-12 (Planning Commission voted 6-0 to approve)
Public Hearing to consider transmittal of  the large scale amendment from Branan Field Traditional Neighborhood to Branan Field Master Planned Community on 61.65 acres located in the Doctors Inlet Ridgeview Planning District, Commission District 2 (Commissioner Bolla).
NEW BUSINESS
18.Discussion of Appointment to the Clay County Planning Commission

Michael Bourré's term as a District 1 member expired January 1, 2018.  Mr. Bourré submitted an application for Board consideration of reappointment as a District 1 member of the Planning Commission.

 

Brenda Kicsak's term as a District 3 member expired on January 1, 2018.  Ms. Kicsak submitted an application for Board consideration of reappointment as a District 3 member of the Planning Commission.

 

Belinda Johnson's term as a District 4 member expired January 1, 2018.  Ms. Johnson submitted an application for Board consideration of reappointment as a District 4 member of the Planning Commission.

19.Discussion of Appointment to the Clay County Board of Adjustment

Keith Hadden's term as a member expired January 1, 2017.  Mr. Hadden is currently serving as Chair and submitted an application for Board consideration of reappointment as a member of the Board of Adjustment.

 

Mickey Hall's term as a member expired January 1, 2017.  Mr. Hall is currently serving as Vice-Chair and submitted an application for Board consideration of reappointment as a member of the Board of Adjustment.

20.Discussion of Appointment to the Clay County Historic Preservation Board

Gerard Casale's term as an At-Large member expired on July 1, 2017.  Mr. Casale submitted an application for Board consideration of reappointment as an At-Large member of the Clay County Historic Preservation Board.

 

Randy Harris' term as a District 5 member expired on July 1, 2017.  Mr. Harris submitted an application for Board consideration of reappointment as a District 5 member of the Clay County Historic Preservation Board.

21.RFP #17/18-2, Mosquito Control Program

Approval to accept staff's ranking of RFP #17/18-2, Mosquito Control Program and award to the number one ranked company, Mosquito Control Services, LLC at annual rate of $307,200.00. Additional approval of Item #2 for use of the County's current mosquito control building, sheds and storage area at the Public Works location, which will result in a credit of $21,600.00 per year. Approval will be effective after 72 hour period for protest has expired.

     1.  Mosquito Control Services, LLC = 98

     2.  Clarke Environmental Mosquito Management, Inc. = 92.66

     3.  Vector Disease Control International, LLC = 81.33

A committee consisting of the Extension Services Director, Engineering & Public Works Director, and Public Works Deputy Director has performed the evaluation and ranking.  If desired, the Board may request presentations from the companies. Funding Sources: 101-3709-531000 & 101-3709A-531000 (Transportation Trust Fund / Mosquito Control (3709) & Mosquito Control Grant (3709A) / Professional Services) (D. Smith)

COUNTY MANAGER/CLERK OF THE BOARD
COUNTY ATTORNEY
TIME CERTAINS
LETTERS FOR ACTION
22.Approval for Clay Electric Cooperative to use twelve voting machines and related tabulation equipment for the Cooperative's Annual Meeting on March 29, 2018
LETTERS OF DOCUMENTATION
23.Bid Opening Tabulation for January 9, 2018

Bid Opening Tabulation for January 9, 2018:

A.  RFP #17/18-7, Swimming Pool Management, Lifeguard Staffing, and Swim Instruction

COMMISSIONERS' COMMENTS

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).