NovusAGENDA

BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

March 27, 2018

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


		INVOCATION


		Commissioner Bolla


		PLEDGE


		Commissioner Hutchings


		CALL TO ORDER


		ROLL CALL


		A MOMENT IN HISTORY


		ARTWORK


		Lakeside Elementary


		PET ADOPTIONS


		SPECIAL STAFF RECOGNITION


		PRESENTATIONS


		Advanced Disposal Services - Curbside Day of Collection Changes


		PROCLAMATIONS/RESOLUTIONS


		1.	Sexual Assault Awareness Month/Quigley House


		APPROVAL OF MINUTES


		2.	March 13, 2018 BCC Minutes


		PUBLIC COMMENTS


		CONSENT AGENDA


		3.	Report and recommendation regarding civil action against Clay County (Federal National Mortgage Association v. Estate of Anita M. Lalone, deceased, et al., Clay County Circuit Court Case No. 2018-CA-165
			The County was served on March 9, 2018, as a defendant in the above-referenced case in which Federal National Mortgage Association seeks to foreclose a mortgage dated September 15, 2003, which mortgaged certain real property located in Clay County, Florida. Upon research, there is no interest of the County to defend in this matter.
		4.	Report and recommendation regarding civil action against Clay County (U.S. Bank National Association vs. The Estate of Patricia Johnson, deceased, et al., Clay County Circuit Court Case No. 2018-CA-201)
			On March 9, 2018, the County Attorney’s Office accepted service on behalf of the County of a summons, a lis pendens and a complaint naming the County as a defendant in the above-referenced case. In the complaint, U.S. Bank National Association seeks to foreclose a mortgage dated December 18, 2007, and recorded on January 14, 2008, in Official Records Book 2982, page 805, public records of Clay County, Florida, on certain real property located in Clay County, Florida. See attached memorandum for additional information.
		5.	Finance Business
			The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
		6.	Finance & Audit Committee Business
			Approval of the Finance & Audit Committee Minutes of March 20, 2018.


		OLD BUSINESS


		7.	Discussion regarding the employee policy manual pertaining to concealed weapons permit holders


		PLANNING AND ZONING


		8.	Final Public Hearing to Consider Rezoning Application Z-18-01 AR to BB-4 (5404 Us Hwy 17)(PC Vote 7-0 to Approve)
			Adoption of rezoning from AR to BB-4 for Uses Permitted. (District 1 Commissioner Cella)
		9.	Final Public Hearing to Consider Rezoning Application Z-18-02 BA to BB-3 (284 College Drive)(PC vote 7-0 to Approve)
			Rezoning from BA to BB-3 (District 5 Commissioner Hendry)
		10.	Final Public Hearing to Consider Adoption of CPA 2017-12 (Planning Commission voted 6-0 to approve)
			Public Hearing to consider adoption of a large scale amendment from Branan Field Traditional Neighborhood to Branan Field Master Planned Community on 61.65 acres located in the Doctors Inlet Ridgeview Planning District, Commission District 2 (Commissioner Bolla).
		11.	Final Public Hearing to Consider an Amendment to the Saratoga Springs Development Order (P.C. voted 7-0 to approve)
			This application is part of a group of three applications to amend the County’s Land Development Code, Lake Asbury Land Development Regulations, and the Saratoga Springs DRI Development Order in order to facilitate construction of the C.R. 218 Extension pursuant to a funding agreement with Reinhold Corporation . The substantive change subject of this amendment is a proposal to amend Special Condition 24 to delete the segment of the C.R. 218 Connector between existing C.R. 218 and the First Coast Expressway. In addition, the applicant is including extensions to phasing and build out dates previously approved administratively. (District 5 Commissioner Hendry).
		12.	Public Hearing to Consider Transmittal of Comprehensive Plan Amendment 2018-01 (Planning Commission voted 8-0 to Approve)
			The purpose of this amendment is to award density for required wetland-upland buffer land dedications within the Lake Asbury Master Plan Area and to include policy revisions proposed in the Evaluation and Appraisal Report process that were held constant to permit further study of the density issue.


		NEW BUSINESS


		13.	Funding Agreement with Reinhold Corporation - Construction of the County Road 218 Extension
			Approval of Funding Agreement between Clay County, Florida and Reinhold Corporation for the construction of the County Road 218 Extension. Funding Source: 305-6083-563000 (CIP Fund / CR 218 Extension / Infrastructure) (C. Grimm)
		14.	Road Construction Impact Fee Credit Agreement with Reinhold Corporation
			Approval of Credit Agreement which is in connection with the County Road 218 Extension. The Credit Agreement is subject to adoption of Clay County ordinance on March 27, 2018, amending Ordinance 2017-30. Funding Source: Not applicable (C. Grimm)
		15.	Agreement with Arkest, LLC - Replacement of HVAC Systems at the Orange Park Library
			Approval of bid award and the execution of the Agreement with Arkest, LLC, for the replacement of the HVAC Systems at the Orange Park Library, which is to be completed by 5/31/2018, at the cost of $105,855.25. Approval is effective after the 72-hour bid protest period and the receipt of no protests. Further waiver of the purchasing policy for direct BCC approval. Funding Source: 001-3302-546100 (General Fund / Orange Park Library / Repairs and Maintenance)
		16.	Discussion of Appointment to the Tourist Development Council
			Robert (Bob) Olson's term as a "Citizen" member expires on April 26, 2018. Mr. Olson submitted an application for Board consideration of reappointment as a "Citizen" member of the Tourist Development Council. The notice has been posted on the County website since January 12, 2018.
		17.	Intelligent Middleware Software Development Kit License Agreement
			This agreement is to provide the County access to the GPS data in connection with the 800 MHZ system. This license agreement is a requirement of Motorola under the parties' primary agreement for the 800 MHZ system. No funding is required.


		COUNTY MANAGER/CLERK OF THE BOARD


		18.	Letter Received from Town of Orange Park regarding EMS Service


		COUNTY ATTORNEY


		19.	Request for a Private Meeting in State of Florida Department of Transportation v. Jacinta A. Blackmon, Trustee, or her successors in trust, under the Jacinta A. Blackmon Living Trust, dated May 4, 2005, Clay County Circuit Court Case No. 2016-CA-1225


		TIME CERTAINS


		20.	4:00 TIME CERTAIN - Public Hearing on Ordinance amending Clay County Ordinance 2017-30 which amended and restated Clay County Ordinance 08-11, as amended, relating to Transportation Impact Fees; in order to revise Section 1.01 Definitions and Section 3.08 Developer Contribution Credit; providing for severability; and providing an effective date


		LETTERS FOR ACTION


		21.	Acceptance of Resignation from the Tourist Development Council - Kelly Mosley
			Staff received a resignation letter from Kelly Mosley, "Citizen" member of the Tourist Development Council, effective March 19, 2018. Ms. Mosley has served as a "Citizen" member since July 26, 2015.


		LETTERS OF DOCUMENTATION

22.

Bid Opening Tabulation

Bid Opening Tabulations for March13, 2018:

A. Bid #17/18-6, Replacement of HVAC Systems at the Orange Park Library

Bid Opening Tabulations for March 20, 2018:

A. SHIP Rehabilitation Project - Forman Circle


		PUBLIC COMMENTS


		23.	Public Comments


		COMMISSIONERS' COMMENTS


	In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).