NovusAGENDA

BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

May 22, 2018

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


		INVOCATION


		Commissioner Hendry


		PLEDGE


		Commissioner Cella


		CALL TO ORDER


		ROLL CALL


		A MOMENT IN HISTORY


		PET ADOPTIONS


		SPECIAL STAFF RECOGNITION


		Ron Hildum Retirement

		Deedie Martin Retirement


		PRESENTATIONS


		Carol Roberts "Camp Francis Johnson Champion"


		PROCLAMATIONS/RESOLUTIONS


		1.	Military Service Day

		2.	Clay County Firefighter's Muscular Dystrophy Association Boot Drive

		3.	Honor Guards of America


		APPROVAL OF MINUTES


		4.	April 18, 2018 Joint Workshop

		5.	May 8, 2018 BCC Minutes


		PUBLIC COMMENTS


		CONSENT AGENDA


		6.	Satisfaction of Mortgage Cohens

		7.	Satisfaction of Mortgage Smith

		8.	Approval of report and recommendation regarding civil action against Clay County (United States of America, acting through the United States Department of Agriculture, Rural Development v. Mark Wilson, et al., Clay County Circuit Court Case No. 2018-CA-344)
			The County was served on May 4, 2018, as a defendant in the above-referenced case in which the Plaintiff seeks to foreclose a mortgage dated April 11, 1991, which mortgaged certain real property located in Clay County, Florida. See attached memorandum.
		9.	Finance Business
			The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
		10.	Finance & Audit Committee Business
			Finance & Audit Committee Minutes of May 15, 2018.


		OLD BUSINESS


		11.	Clay County ICMS Connector Project
			Approval of Professional Services Agreement between Fourth Judicial Circuit, Clay County and Nicholas Jason Hadley d/b/a SysArch for the Clay County ICMS Connector Project, as directed by Chief Judge Mahon. Further request approval to waive the Purchasing Policy. Funding Source: 134-1062-552700 (State Court/Local Req Fund - Judge Local Requirement - Computer Software) (C. Grimm)
		12.	COA Financial Recovery Plan
			Presentation by the Council on Aging (COA) of their Financial Recovery Plan. (A. Rizer)


		PLANNING AND ZONING


		13.	Final Public Hearing to Consider Rezoning Application PID-18-01 IA to PID 43 Sleepy Hollow Road (PC Vote 5-2 to Approve)
			Rezoning PID-18-01 IA to PID for permitted and conditional uses. Commission District 1 (Commissioner Cella)
		14.	First Public Hearing to consider transmittal of CPA 2018-03 Overwatch (P.C. voted 7-0 to approve)
			Application to amend 2025 Comprehensive Plan, Conservation Policy 2.1a. and Community Facilities Policy 8.1 regarding setbacks from the Ordinary High Water Line or Mean High Water Line. Planning Commission voted 7-0 to approve on May 1, 2018.
		15.	First Public Hearing to consider transmittal of Large Scale Amendment CPA 2018-02 CR 315B Residential
			Consider amending the land use from Rural Residential to Rural Fringe, on 26.45 acres located on CR 315B. The proposed amendment will be a large-scale amendment. It is located in the Green Cove Springs Planning District and Commission District 5, Mr. Hendry. Planning Commission voted 7 to 1 on May 1, 2018 to approve CPA 2018-02.
		16.	Final Public Hearing to Consider Adoption of Text Amendments to the Lake Asbury Master Plan, CPA 2018-01
			Consider Adoption of Comprehensive Plan Amendment 2018-01 which addresses the award of density for required wetland-upland buffer land dedications within the Lake Asbury Master Plan area and also includes policy revisions proposed in the Evaluation and Appraisal Report process that were held constant to permit further study of this issue. (Commission District 5, Commissioner Hendry)
		17.	Final Public Hearing to consider adoption of Amendment to the Land Development Code to allow the County to Resume Driveway Maintenance Responsibility (P.C. voted 7-0 to approve)
			The proposed amendment to the Land Development Code would allow County staff to resume driveway maintenance responsibility with respect to driveway surface and drainage culverts.(Planning Commission voted 7-0 to approve).


		NEW BUSINESS


		18.	Property for Access to Land Located West of Paul Armstrong Park on CR220
			Request from BMHB Ventures LLC for access to commercial property adjacent to Paul Armstrong Park on County Road 220.
		19.	Library Patron, Privacy & Internet Usage Policies
			Discussion on Library Patron Policy, Privacy Policy and Internet Usage Policy. (T. Nagle)
		20.	Library Fine Forgiveness
			Approval to provide a fine forgiveness week to encourage fine repayment and returning of materials. (T. Nagle)
		21.	Acceptance of Maintenance of Streets and Drainage for Azalea Ridge Unit 4 Phase 2
			Acceptance of Maintenance of Streets and Drainage for Azalea Ridge Unit 4 Phase 2 and Approval of Clay County Development Agreement
		22.	Division of Historical Resources Grant Application
			Approval to apply for Department of State Historic Preservation Grant funding through the Division of Historical Resources for the Clay County Historical Courthouse Roof Restoration Project. The grant application is in the amount of $100,000 and requires a 50% match ($50,000). The grant application deadline is June 1, 2018 and requires that the application be filed on-line. Staff is still in the process of finalizing the grant application as photos, support letters and historical information must be included in the grant application.
		23.	State of Florida, Division of Emergency Management Subaward and Grant Agreement
			Approval of the Federally-Funded Subaward and Grant Agreement with the State of Florida, Division of Emergency Management for Public Assistance related to Hurricane Irma in the amount $232,466.56 (Category B, Emergency Protective Measures). Additional authorization is requested allowing the County Manager (via letter) to execute this Agreement and all future FDEM Agreements pertaining to additional Hurricane Irma reimbursements. Approval to waive the Purchasing Policy as it may apply as well as approval of accompanying Budget Resolution is also requested. Funding Source: Revenue


		COUNTY MANAGER/CLERK OF THE BOARD


		COUNTY ATTORNEY


		TIME CERTAINS


		24.	4:00 PM TIME CERTAIN - Continuation of Public Hearing from April 24, 2018, on the adoption of an ordinance amending, updating and restating in its entirety Clay County Ordinance 99-25, as amended, which is codified as Chapter 7.3 of the Clay County Code, entitled "Emergency Medical Transportation Services", relating to emergency and non-emergency medical transport services

		25.	6:00 PM PRIVATE MEETING - A Private Meeting between the Board of County Commissioners and its attorneys, held under the authority of Section 286.011(8), F.S.
			Private Meeting of the Board for the purpose of providing advice to the attorneys concerning LRML, L.L.C. vs. Clay County, Clay County Circuit Court Case No. 17-CA-977


		LETTERS FOR ACTION


		26.	Acceptance of Resignation from the Historic Preservation Board - Cynthia Stone
			Cynthia Stone informed the Historic Preservation Board on May 9, 2018 that she would be resigning from her At-Large Seat on the Historic Preservation Board. Ms. Stone has served on the Historic Preservation Board since May of 2003 and her term will expire on July 1, 2018.
		27.	Discussion of Appointment to the Tourist Development Council
			At the May 17, 2018 TDC meeting, the Council unanimously recommended having Gi Teevan fill the vacant Citizen Seat previously held by Kelly Mosley. The TDC is requesting Board action to appointment Ms. Teevan to fill the Seat.


		LETTERS OF DOCUMENTATION


		28.	Charter Review Commission Minutes for April 26, 2018

		29.	Cross Creek North CDD FY 2018/19 Proposed Budget Meeting Notice

		30.	BCC Bid Openings 052218
			Bid Opening Tabulations for May 1, 2018: A. Bid #17/18-21, Continuing Drain Line Repair and/or New Construction Bid Opening Tabulations for May 8, 2018: A. Bid #17/18-27, Intersection Improvements at Eagle Harbor and Town Center Boulevard Bid Opening Tabulations for May 15, 2018: A. RFP #17/18-17, Trim Processing and Exemption Renewals B. RFQ #17/18-26, Consultant/Insurance Broker Services for Property and Casualty


		PUBLIC COMMENTS


		COMMISSIONERS' COMMENTS


	In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).