FINANCE AND AUDIT COMMITTEE

MEETING AGENDA

 August 20, 2019

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

3:00 PM



PUBLIC COMMENTS
Committee Agenda Items
VIDEO1.CCSO Grant Application - FY 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Program-Local Solicitaiton

Presentation of the Clay County Sheriff Office's Grant Application for the FY 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation to fund technology improvement projects. Additional request to execute approval of the Certifications and Assurances by the Chief Executive of the Applicant Government on or after September 13, 2019. (E. Gann)

VIDEO2.First Renewal of Agreement #2017/2018-137 with Simplifile LC LLC
Approval of the First Renewal to Agreement #2017/2018-137 with Simplifile LC LLC, regarding the County's submitter license agreement for Simplifile's Electronic Recording System, for a term of one year, at the cost of $12,000.00. Funding Source: 138-1803-531000 (Building Fund - Building - Professional Services) (C. Stewart)
VIDEO3.Product Development Experience Training and Coffeehouse Itinerary Development
Acceptance of the quote from London Tourism Publications, Inc., in the amount of $9,500.00, for "Product Development Experience Training and Coffeehouse Itinerary Development Services," with a project time period of July 2019 through June 2020. Funding Source: 109-1910-531000 (Tourism Development Fund / Tourism & Film Development / Professional Services) (K. Morgan)
VIDEO4.Budget Transfer from Fire Control MSTU Fund Contingency
Approval of budget transfer from Fire Control MSTU Fund Reserve for Contingency (142-9935) into Fire Control Division (142-1703) in the amount of $219,459.00 to cover personnel services expenditures through the end of FY 18/19. Funding Source: 142-9935-599100 (Fire Control MSTU Fund / Reserves for Contingency) (O. Rabel)
VIDEO5.2019/2020 Emergency Management Preparedness and Assistance Grant (EMPA) Agreement
Approval of the 2019/2020 Emergency Management Preparedness and Assistance Grant (EMPA) Agreement with the Florida Division of Emergency Management, for the term of July 1, 2019 - June 30, 2020, and the applicable Budget Resolution allocating the budget, in the amount of $105,806.00. Funding Source: 001-2102E-Various (EMPA Grant)
VIDEO6.2019/2020 Emergency Management Performance Grant (EMPG) Agreement

Approval of the 2019/2020 Emergency Management Performance Grant (EMPG) Agreement with the Florida Division of Emergency Management for the term of July 1, 2019 - June 30, 2020, and the applicable Budget Resolution allocating the budget, in the amount of $73,146.00. Funding Source: 001-2102C20-564100 (EMPG FY 19/20) (D. Motes)

VIDEO7.Technical Consulting Services Agreement with Jones Edmunds & Associates, Inc.-Landfills
Approval of Addendum No. 39 to the Technical Consulting Services Agreement with Jones Edmunds & Associates, Inc., regarding landfill permit services, for a term continuing through September 30, 2020, at a maximum cost of $180,000.00. Funding Source: 401-3802-531300 (Solid Waste Fund / Environmental Services / Engineering, Architecture & Appraisal) (M. Towns)
VIDEO8.Proposed Additions to Parks and Recreation Fee Schedule
The Parks and Recreation Division is requesting the approval to modify the current Board approved fee schedule with the addition of an hourly charge for multi-purpose field / court space at various County Parks. (J. Householder)
VIDEO9.RFQ #18/19-22, Energy Audit/Energy Performance Contracting Services
Approval to reject bids received for RFQ #18/19-22, Energy Audit/Energy Performance Contracting Services. Staff will continue to explore and exercise in-house energy conservation measures that have resulted in savings. (J. Householder)
VIDEO10.Sixth Amendment to Agreement #2016/2017-105 with the Department of Juvenile Justice-SWEAT Program
Approval of the Sixth Amendment to Agreement #2016/2017-105 with the Department of Juvenile Justice, regarding the Youth Intervention Program (SWEAT), for the purpose of adding subrecipient requirements, with no fiscal impacts to the original Agreement.  Funding Source: Not Applicable (K. Thomas)
VIDEO11.First Renewal to Agreement #2016/2017-6 with Unifirst Corporation
Approval of the first renewal to Agreement #2016/2017-6 with Unifirst Corporation, for uniform rental and service, for the term of October 1, 2019 through September 30, 2020, in the amount of $25,000.00. Funding Sources: xxx-xxxx-552160 (Various Funds and Departments) (D. Smith)
COUNTY MANAGER/CLERK OF THE BOARD
12.County Project Update

Update on County projects.

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).