| | | | | | | | | |  | FINANCE AND AUDIT COMMITTEE MEETING AGENDA April 2, 2019 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 3:00 PM
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| | | | | | | | | VIDEO | 1. | CCSO JAG-State Solicitation Grant | | | Approval of Certificate of Acceptance and Budget Resolution in the amount of $55,982.00 for funds received by the Clay County Sheriff's Office (CCSO) from the Justice
Assistance Grant (JAG) Countywide-State Solicitation Program. These funds are to be used to support operations of the Clay County Drug Reduction
and Enforcement Initiative. Funding Sources: 102-102-331220 and 140-140-331220 (Justice Administration Grant Revenue Accounts of Fine & Forfeiture Fund and Sheriff MSTU Fund) (E. Gann) | | VIDEO | 2. | Contingency Transfer for 17/18 SHSGP Grant - Fire MSTU Fund | | | Approve a transfer from the Fire MSTU Fund contingency reserves in the amount of $43,324.00 to appropriate carry forward for the 17/18 SHSGP Grant. Funding Source: 142-9935-599100 (Fire MSTU Reserve for Contingency) (S. Russ) | | VIDEO | 3. | Contingency Transfer for Commissioner Auditor - General Fund | | | Approval of budget transfer from General Fund Contingency to fulfill conditions of the Commission Auditor's contract in the amount $17,155.00. Funding Source: 001-9900-599100 (General Fund Contingency) (J. Bethelmy) | | VIDEO | 4. | RFP #18/19-15, Debris Removal | | | Approval to accept staff's ranking of RFP #18/19-15, Debris Removal and award to Crowder Gulf, LLC as primary, Ceres Environmental Services, Inc. and TFR Enterprise, Inc. as secondary, at the unit prices listed. The RFP provides for award to three contractors for a five year term. Approval will be effective after the 72 hour period for protest has expired. Funding Source: 001-2116-534000 (General Fund / Disaster Recovery / Other Contractual Services) (J. Ward)
1. Crowder Gulf, LLC = 82.66
2. Ceres Environmental Services, Inc. = 77.33
2. TFR Enterprises, Inc. = 77.33
3. DRC Emergency Services, LLC = 76.66
4. Southern Disaster Recovery, LLC = 74.66
5. Phillips & Jordan Inc. = 73.66
6. Bergeron Emergency Services, Inc. = 71.66
7. Grubbs Emergency Services, LLC = 66.33
7. TAG Grinding Services, Inc. = 66.33
8. J. B. Coxwell Contracting, Inc. = 65
9. Custom Tree Care, Inc. = 57
10. Jimmie Crowder Excavating & Land Clearing, Inc. = 20 | | VIDEO | 5. | Residence Agreement | | | Approval of the Residence Agreement for the Black Creek Ravines Conservation Area Property, for a term of one year. Funding Source: Not Applicable (J. Householder) | | VIDEO | 6. | Derelict Vessel Removal Project Grant Agreement | | | Approval of the Derelict Vessel Removal Project Grant Agreement with the Florida Fish and Wildlife Conservation Commission and the accompanying Budget Resolution, for a term through 11/29/2019, in the amount of $129,603.75. The County is required to match 25% of the project cost. Funding Sources: 103-103-334900 (FL Boating Imprv Revenue / State Grant-Derelict Vessel Removal; $129,603.75) and 103-3298-546100 (FL Boating Imprv - Repairs & Maint; 43,201.25) (K. Thomas) | | VIDEO | 7. | Naming of Access Road to Allie Murray | | | Discussion on the naming of access road to Allie Murray Rd. (T. Nagle) | | VIDEO | 8. | RFP #18/19-8, Tourist Development Website Design | | | Approval to accept staff's ranking of RFP #18/19-8, Tourist Development Website Design, and award to the number one ranked firm, Evok Advertising and Design, Inc. in the amount of $59,750.00. Approval will be effective after 72 hour period for protest has expired. (T. Nagle)
- Evok Advertising & Design, Inc. = 82.66
- ITI Marketing = 82
- Louder Design, Inc. = 78.33
- Madden Media = 76
- Simpleview, Inc. = 75.66
- Tempest Interactive Media, LLC = 75
- NorthStar Destination Strategies = 73
- ePathUSA, Inc. = 48.66
- DigiPro Media, LLC = 44.66
Committee consisting of the Extension Services Director, Development Services Director, and Tourism Director has performed the evaluation and ranking. Funding Source: 109-1910-531000 (Tourist Development Fund / Tourism & Film Development / Professional Services) | | VIDEO | 9. | Library Services and Technology Act (LSTA) Grant Agreement | | | Approval of the Library Services and Technology Act Grant Agreement with the Department of State, Division of Library and Information Services and the accompanying Budget Resolution, for the term of 12/19/2018 through 9/30/2019, in the amount of $2,875.12. Funding Source: 113-113-334711 (Free Library Fund Revenue / State Grant) (T. Nagle) | | VIDEO | 10. | TDC - Event Marketing Grant | | | Approval to award Event Marketing Grant of $2,500 to FL Antique Tackle Collector's show for June 21-22, 2019. The marketing plan includes advertising in FL Sportsman Magazine. Funding Source: Tourist Development Fund (K. Morgan) | | VIDEO | 11. | TDC - FY 19/20 Event Marketing Grant Guidelines | | | Approval of Tourist Development Council's FY 19/20 Event Marketing Grant Timeline, Guidelines and Application. (K. Morgan) | | VIDEO | 12. | First Amendment to Reimbursement Agreement with Military Museum, Inc. | | | Approval of First Amendment to Reimbursement Agreement with Military Museum, Inc. This Amendment modifies Qualified Expenses to allow for creation of new museum exhibits or enhancements as well as repairs to existing exhibits. (K. Morgan)
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| | | | | | | | | COUNTY MANAGER/CLERK OF THE BOARD | |
| | | | | | | | In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD). | | | |
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