FINANCE AND AUDIT COMMITTEE

MEETING AGENDA

 July 2, 2019

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

3:00 PM


PUBLIC COMMENTS
Committee Agenda Items
VIDEO1.FY 19/20 CCSO Request for Grant Applications

Approval for the Clay County Sheriff's Office (CCSO) to apply for grant funding for FY 2019/2020 from Federal, State and Local entities. If awarded, funds are intended to support salaries, equipment purchases, and other various costs to the agency. Details to each of these grants can be found in the Background information. Specific grant titles follow. (E. Gann)

  • Bulletproof Vest Partnership
  • State Criminal Alien Program (SCAAP); no match requirement
  • Edward Byrne Memorial Justice Assistance Grant (JAG), State Solicitation - FY 18; no match requirements
  • Edward Byrne Memorial Justice Assistance Grant (JAG), Local Solicitation - FY 19; no match requirements
  • Victims of Crime Act Grant (VOCA) - FY 19; 25% matching requirement (in-kind contribution)
  • Florida Coalition Against Domestic Violence; match requirement to be funded by CCSO budget
  • Firehouse Subs – Public Safety Grant; no match requirement
  • State Farm Equipment Grant; no match requirement
  • Other Miscellaneous Grants such as Wal-Mart, Target, Clay Action Coalition (usually $5,000 or less)
VIDEO2.2018 Federal Elections Security Grant Application

Approval for the Supervisor of Elections Office (SOE) to proceed with the application for the 2018 Federal Election Security Grant in the amount of $29,319.00. This grant is a reimbursement grant and does not require matching County funds. The intent of these funds used in Clay County will be to offset the costs for software upgrades and additional election machines. (C. Chambless / Holly DePaul)

VIDEO3.Bid #18/19-12, Sandridge Pipe Culvert Replacement at Mill Log Creek
Approval to reject the one bid received for Bid #18/19-12, Sandridge Pipe Culvert Replacement at Mill Log Creek due to being over budget. (D. Smith)
VIDEO4.Non-CIE Divisional Transfer
Approval of the divisional transfer between non-CIE divisions in the Capital Improvement Plan (CIP) in the amount of $957,512.84 for Stormwater Drainage needs. Funding Source: 305-6072-563000 (CIP Fund - Sandridge Box Culvert - Infrastructure) (D. Smith)
VIDEO5.First Renewal - Bid #16/17-22, Cold Mix Asphalt
Approval of first renewal to Bid #16/17-22, Cold Mix Asphalt to Duval Asphalt Products, Inc. for one year with no increase in price.  Funding Source: 101-3701-553000 (Transportation Trust Fund / Streets & Drainage / Road Materials & Supplies) (D. Smith)
VIDEO6.2nd Renewal - Bid #15/19-25, Towing/Lowboy Services
Approval of second renewal to Bid #15/16-25, Towing/Lowboy Services, to ASAP Towing & Storage for one year with no increase in price.  Funding Sources: 001-3712-546200 (General Fund / Fleet & Fuel Mgmt / R & M - Vehicles); 101-3701-546200 (Trans Trust Fund / Streets & Drainage / R & M - Vehicles); 001-2101-546200 (General Fund / Emergency Medical Services / R & M - Vehicles); 142-1703- 546200 (Fire Control MSTU Fund / Fire Control MSTU / R & M - Vehicles) (D. Smith)
VIDEO7.Bid #18/19-28, EMS Medical Supplies
Approval to post notice of intent and award Bid #18/19-28, EMS Medical Supplies, to multiple vendors based on a per item cost and availability as outlined on the attached spreadsheet. This includes approval to purchase RFID (Radio Frequency Identification) items when in the County's best interest. Due to critical shortages of medication and medical supplies that still exists, further request a continuation of the Purchasing Policy waiver for procurement of these items  (the need is further explained in the attached memorandum). Both approvals will allow staff the flexibility to purchase from other vendors based on price and availability. Approval will be effective after the 72 hour bid protest period has expired, assuming no protest are received. Bids are available in the Purchasing Division for review. Funding Sources: 142-1703-552000 (Fire MSTU Fund / Fire Control MSTU / Operating Supplies) and 001-2101-552000 (General Fund / Emergency Medical Svcs / Operating Supplies) (D. Motes)
VIDEO8.First Amendment of Lease Agreement between Clay County and Clay County Soccer Club, Inc. (Agmt. # 16/17-98)

Approval of First Amendment to Clay County Lease Agreement #16/17-98 with Clay County Soccer Club, Inc., adding the terms and conditions necessary when the facilities are being used by the Supervisor of Elections as a voting precinct. There is no financial impact with this amendment. (C. Grimm)

VIDEO9.Household Hazardous Waste Buildings Agreement
Approval of the Household Hazardous Waste Buildings Agreement with MCC Development, Inc., for a term of 100 days, at the total cost of $233,900.00. Further approval of advance payment in the amount of $116,950.00 (50%). Funding Source: 401-3802-562000 (Solid Waste Fund / Environmental Services / Buildings)

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).