Item Coversheet
  

Agenda Item

Clay County Board of County Commissioners
 Clay County Administration Building
Tuesday, October 9  4:00 PM
TO: Finance and Audit Committee
DATE: 9/27/2018
  
FROM: Karen Thomas, Administrative & Contractual Services
  
SUBJECT:

Approval to accept staff's ranking of RFP #17/18-40, Planning and Technical Services for Clay County Department of Emergency Management and award to the number one ranked firm, Aptim Environmental & Infrastructure, Inc. at labor rates submitted, to be utilized as needed and approval of the contract with the selected firm.  Approval will be effective after 72 hour period for protest has expired.

1.  Aptim Environmental & Infrastructure, Inc. = 78.33

2.  Tidal Basin Government Consulting = 66.33

3.  Northeast Florida Regional Council = 60.33

A committee consisting of the Emergency Management Director, Emergency Management Coordinator, and the Information Services Director/911 Coordinator has performed the evaluation and ranking.

Funding Sources:  001-2102C-531000 (General Fund / EMPG 2016-2017 Grant / Professional Services) and 001-2102-531000 (General Fund / Emergency Management / Professional Services) (J. Ward)


  
AGENDA ITEM TYPE:  

BACKGROUND INFORMATION:
Firm will provide assistance to the Emergency Management Division on an as needed basis.  Tasks shall include Comprehensive Emergency Management Plan updates (CEMP), interagency coordinating procedures, agency specific plans, strategic plans, specialized studies and grant management. Positions will be utilized as needed. 

Is Funding Required (Yes/No):
If Yes, Was the item budgeted (Yes\No\N/A):


Funding Sources:  General Fund / EMPG 2016-2017 Grant / Professional Services & General Fund / Emergency Management Professional Services.

 

Account # 001-2102C-531000   Amount - As Needed
Account # 001-2102-531000 Amount - As Needed



Sole Source (Yes\No):
Advanced Payment (Yes\No):

ATTACHMENTS:
DescriptionTypeUpload DateFile Name
Memo - Evaluation infoCover Memo9/27/2018Memo_-_Evaluation_info.pdf
Aptim Environmental submittalCover Memo9/27/2018Aptim_Environmental_submittal.pdf
NEFRC submittalCover Memo9/27/2018NEFRC_submittal.pdf
Tidal Basin submittalCover Memo9/27/2018Tidal_Basin_submittal.pdf
Aptim AgreementCover Memo10/4/2018Agreement-Aptim_Environmental_and_Infrastructure_Inc.pdf
REVIEWERS:
DepartmentReviewerActionDateComments
Budget Office AnswererApproved10/5/2018 - 8:17 AMAnswerNotes
County Manager AnswererApproved10/5/2018 - 8:35 AMAnswerNotes