| 1. |
RFP No. 21/22-68, Playground Equipment (ARPA Project) for W.E. Varnes Park and Island Forest Park (J. Pierce) |
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Approval to accept staff's evaluation for RFP No. 21/22-68, Playground Equipment (ARPA Project) and award to Playcore Wisconsin dba GameTime in the amount of $262,771.97 for new equipment atW.E. Varnes Park and Island Forest Park.
1. Playcore Wisconsin dba GameTime - 79.33
2. Playmore West, Inc. dba Playmore Recreational Products and Services - 77.00
3. Bliss Products and Services, Inc. - Rejected and deemed a "No-Bid"
A committee consisting of Director of Parks and Recreation, Grounds Maintenance Supervisor, and Facilities Program Manager performed the evaluation.
Approval will be effective after the 72 hour period for protest has expired.
Funding Sources:
American Rescue Plan Fund - All Grants Organization - Infrastructure - Coronavirus Local Fiscal Recovery Fund - American Rescue Projects
General Fund - All Parks and Recreation - Infrastructure
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| 2. |
ADDED TO NEW BUSINESS FOR FULL BOARD REVIEW |
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| 3. |
RFP No. 21/22-75, Unclaimed Decedent Disposition Services (V. Hapner) |
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A.) Approval to post the Notice of Intent and Award RFP No. 21/22-75, Unclaimed Decedent Disposition Services to Eternity Funeral Home and Crematory of Jacksonville, LLC at a cost of $999.00 per case. Approval will be effective after the 72 hour protest period has expired.
1.Eternity Funeral Home and Crematory of Jacksonville, LLC = 76.33
B.) Additional approval of the accompanying agreement with Eternity Funeral Home and Crematory of Jacksonville, LLC.
A committee consisting of the Community Services Director, Human Resources Director, and Battalion Chief performed the evaluation.
Funding Source:
General fund - Public Assistance Services - Burial of Paupers
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| 4. |
Bid No. 21/22-76, Annual Roadway Striping and Pavement Marking Services (R. Smith) |
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A.) Approval to post notice of intent and award Bid No. 21/22-76, Annual Roadway Striping and Pavement Marking Services at the Unit Prices listed in Attachment A to:
1. Acme Barricades, LLC.
2. P & P Striping, LLC.
3. Traffic Control Products of FL, Inc.
B.) Additional approval of accompanying agreements for a term of two (2) years.
Funding Source:
Transportation Trust Fund - Traffic Signs & Street Striping - Repairs and Maintenance
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| 5. |
Agreement with FirstWatch Solutions, Inc. for CAD and Staffing Data Monitoring (D. Motes) |
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A.) Approval of the purchase and annual maintenance agreement with FirstWatch Solutions, Inc.for CAD and Staffing Data Monitoring system installation, integration, training, licensing, and annual maintenance and support, with the cost as follows:
FY 22/23: $124,888.58 (Start up and maintenance)
FY 23/24: $18,848.57
FY24/25: $19,414.02
FY 25/26: $19,996.45
FY 26/27: $20,596.34
B.) Approval of the sole source purchase.
C.) Approval of advanced payment.
Funding Source:
Fire Control MSTU Fund-Fire Control MSTU-Computer Software/Repairs & Maint
General Fund-Rescue Services-Computer Software/Repairs & Maint
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| 6. |
Advance Payment For the Purchase of Four Rescue Units (J. Boree) |
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Approval of advance payment for the purchase of four (4) new Braun rescue units from Ten-8 utilizing Savvik Contract 2020-04 pricing. These units are being purchased with ARPA funds. Ten-8 will provide a pre-payment discount and a multi-unit discount. A performance and payment bond will be required from Ten-8 prior to advance payment. |
| 7. |
Equitable Sharing and Accompanying Certification (V. Adams) |
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Approval of the Equitable Sharing Agreement and Certification between executed by the Clay County Sheriff's Office and the Clay County Board of County Commissioners, for the fiscal year ending 9/30/2022.
Funding Source:
Not Applicable
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| 8. |
First Renewal and Reinstatement to Agreement No. 2020/2021-277 with Nixon's Outdoor Services, LCC for Container Service (M.Towns) |
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Approval of the Reinstatement and First Renewal of Franchise Agreement No. 2020/2021-277 with Nixon's Outdoor Services, LLC for Container Service, for an additional one (1) year term beginning on October 1, 2022 and continuing through September 30, 2023.
Fees Deposited in Fund:
FD4001 Universal Collection Fund - CC1209 Universal Collection - Solid Waste-Franchise Fees
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| 9. |
Third Amendment to Grant Agreement No. 2019/2020-200 with The Department of Economic Opportunity (DEO No. HL121) RE: Youth Sports Complex (M. Mosley/C. Grimm) |
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Approval of theThird Amendment to Grant Agreement No. 2019/2020-200 with The Department of Economic Opportunity (DEO No. HL121) regarding the Clay County Youth Sports Complex amending the current expiration date from 12/31/2022 until 12/31/2023.
Funding Source:
General Fund-Grant DEO-NE Sports Complex-Various
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| 10. |
Grant Award Acceptance for Edward Byrne Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation (D.Garrett) |
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A) Approve acceptance of the Edward Byrne Justice Assistance Grant (JAG) Program FY 2022 Local Solicitation with U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance, Award #15PBJA-22-GG-02397-JAGX, in the amount of $43,914.00;
B) Authorize the Chairman to accept the award electronically through the Justice Grants System (JustGrants) including the required declaration and certification;
C) Approval of the accompanying budget resolution.
Funding Source:
Sheriff - Countywide Fund-Sheriff-FY22 Edward Byrne Memorial Justice Assistance Grant (JAG)-Justice Administration Grant
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| 11. |
Budget Resolutions to Establish FY22/23 Grant Budgets (M. Mosley/R. Kantor) |
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Approval of the following budget resolutions establishing FY22/23 grant budgets:
1.) Florida Department of Law Enforcement (FDLE) Office of Criminal Justice Grant for the Clay County Jail Expansion Project in the amount of $1,000,000.
2.) U.S. Department of Homeland Security Public Safety Assistance to Firefighters Grant (AFG) in the total amount of $192,000 to purchase/replace 24 mobile radio devices for the Public Safety Department. The grant award is in the amount of $174,545, with a 10% match requirement in the amount of $17,455 from Reserve - Contingency.
3.) Bureau of Justice Assistance, FY20 State Criminal Alien Assistance Program (SCAAP) in the amount of $21,649 to be used to assist with the cost of housing illegal criminal aliens in the Clay County Jail.
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