Item Coversheet
  

Agenda Item

Clay County Board of County Commissioners
 Clay County Administration Building
Tuesday, May 23  4:00 PM
TO: Board of County Commissioners
DATE: 5/16/2023
  
FROM: Administrative and Contractual Services
  
SUBJECT:

Approval of second renewal of RFP No. 18/19-2, Various Equipment and Amenities for Parks and Playgrounds for one year. This is an annual RFP for purchase and installation of playground equipment, repair parts and ballfield lighting as needed at parks county wide. The RFP is awarded to multiple Distributors and provides a percentage discount off MSRP pricing as well as an installation discount.  

 

Funding Source:

General Fund - Parks and Recreation Administration - Machinery and Equipment - Capitalized

Various


  
AGENDA ITEM TYPE:  

BACKGROUND INFORMATION:

RFP provides the purchase and installation of playground equipment and ballfield lighting as needed at parks county wide.  

 

The percent discount and pricing from all distributors remains the same.  Distributors were allowed to add manufacturers with this renewal.  Renewal Acknowledgment letters were received and the attached documents reflect the distributors wishing to renew. 

 

The RFP has a current total of 65 distributors.

1 distributor chose not to renew and 4 distributors added new manufacturers.

See the attached memo for additional information.

 

Is Funding Required (Yes/No):
Yes		If Yes, Was the item budgeted (Yes\No\N/A):
Yes


Funding Source:

General Fund - Parks and Recreation Administration - Machinery and Equipment - Capitalized

Various

Account No.

FD1000 - CC1188 - SC564100

Various



Sole Source (Yes\No):
No		Advanced Payment (Yes\No):
No

Planning Requirements:
Public Hearing Required (Yes\No):
No

Hearing Type:

Initiated By:

Not Applicable.
ATTACHMENTS:
DescriptionTypeUpload DateFile Name
Renwal MemoCover Memo5/16/2023Bid_Renewal_Second_renewal_memorandum_1819-2_public.pdf
Discount SpreadsheetCover Memo5/16/2023Second_Renewal_Renewal-Price_Agreement_Spreadsheet.xlsx
REVIEWERS:
DepartmentReviewerActionDateComments
Administrative and Contractural ServicesStreeper, LisaApproved5/17/2023 - 12:19 PMItem Pushed to Agenda