Review of Staff's ranking of the Proposals received for RFP No. 24/25-001, Tourism Sports Marketing & Sales. 

1. Raconteurs, LLC. - 72
2. Seven Lights, LLC. - 64.14
3. Airstream Ventures, LLC. - 64
4. Ad-Apt Holdings LLC. - 50.5

A committee consisting of the Economic & Development Coordinator, Marketing & P&R Special Event Coordinator, and Director of Tourism & Film Development performed the evaluation and ranking of the Proposals. If desired, the Board may request presentations from the Agencies.

If awarded, approval of award will be effective after the 72-hour protest period has expired. An agreement will be brought back to the Board for approval. 

Funding Source: 

Tourism (1st 2nd and 3rd Cent) - Tourism (1st 2nd and 3rd cent) - Sports Sales and Marketing 

The County requested Proposals from qualified Agencies to assist in the Tourism Department’s Sports Marketing and Sales Initiative. The Agency will handle consulting and strategy development, conducting market research, offering industry insights, and advising on sports venues to position Clay County as a top sports destination. Responsibilities include representing the County at tradeshows, securing event opportunities, and designing new events. Additionally, the Agency will oversee event operations, secure venues, and assist with permitting to ensure smooth execution of the events.

909 Suppliers were notified

58 Suppliers downloaded the Request for Proposal

4 Proposals were received

3 No-Bids were received 

No Proposer received a score within the 'Excellent' range due to a lack of detail and omitted information required by the evaluation criteria. However, Raconteurs, LLC has demonstrated the capability to provide the required services.

Airstream Ventures, LLC. holds the County's current Sports Marketing & Sales Agreement (2019/2020-105 RN2), which is set to expire on January 31, 2025.