BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

 May 11, 2021

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM



INVOCATION
Commissioner Kristen Burke, District 5, gave the Invocation.
PLEDGE
John Welch (Ret.) U.S. Navy, led the Pledge of Allegiance.
CALL TO ORDER
ROLL CALL
PET ADOPTIONS
SPECIAL STAFF RECOGNITION
Public Works & Environmental Services Staff
Recognition of Retirement

- James "Gary" Whitener

- Les Parvin

PRESENTATIONS
VIDEOUpdate on The Fire Watch - Nick Howland, Executive Director
PROCLAMATIONS/RESOLUTIONS
VIDEO1.National Boating Safety Week
VIDEO2.National Public Works Week
APPROVAL OF MINUTES
3.Board of County Commissioners Meeting Minutes, April 27, 2021
4.Board of County Commissioners Meeting Workshop Minutes, April 29, 2021
PUBLIC COMMENTS
CONSENT AGENDA
VIDEO5.Satisfaction of Mortgages for Herring
6.Satisfaction of Mortgage for Delgado
7.Finance Business
The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), FL Statute.  Acceptance and disposal of various Board property and various documents are submitted for the Board's information.  At times, approval is requested for various finance related issues.
8.Finance and Audit Meeting Minutes, May 4, 2021.
DISCUSSION/UPDATES
VIDEO9.Progress Report on the Bonded Transportation Program (E. Dendor)
VIDEO10.COVID Update
VIDEO11.American Recovery/CARES Act Update
OLD BUSINESS
12.Approval of Revisions to Clay County Board of County Commissioners' Standing Rules (C. Grimm)
VIDEO13.Agreement for the I-CON Retrofit at the Clay County Jail with Intelligent Conservation Systems, Inc.
Approval of the Agreement with Intelligent Conservation Systems, Inc., for the I-CON retrofit project at the Clay County Jail, with the project to be completed by 12/31/2021, at a cost not to exceed $341,612.00.  Funding Source: 102-1204-546100 (Fine & Forfeiture Fund/Bldgs-Jail/Law Enforcement/Repairs and Maintenance)
NEW BUSINESS
VIDEO14.Resolution creating a Public Safety Coordinating Council in accordance with Section 951.26, Florida Statutes, and designating the created County Public Safety Coordinating Council as the Planning Council relating to the Criminal Justice, Mental Health, and Substance Abuse Reinvestment Grant Program in accordance with Section 394.657, Florida Statutes
VIDEO15.Acceptance of Greyhawk Phase 3A and 3B Subdivision

Acceptance of the Greyhawk Phase 3A Subdivision by the County for maintenance with the creation of a MSBU.

VIDEO16.Acceptance of Cameron Oaks 3 Subdivision

Acceptance of the Cameron Oaks 3 Subdivision by the County for maintenance with the creation of a MSBU.

VIDEO17.Vacation of Clark Road Right of Way

 

VIDEO18.Budget Resolutions - CIP and Non-CIP

Approval of the following Budget Resolutions:

A.) Budget Resolution amending the FY 20/21 Clay County Capital Improvement Fund budget reflecting updated revenue projections and capital project adjustments. Funding Sources: Various

B.) Non-CIP Budget Resolution amending operating funds reflecting updated revenue projections. Funding Source: Various

VIDEO19.Memorandum of Understanding with North Florida Land Trust regarding Rideout Point Preserve (C. Stewart/K. Thomas/K. Morgan)
Approval of the Memorandum of Understanding with North Florida Land Trust regarding Infrastructure, Improvements, and Maintenance of Rideout Point Preserve for a five year term.  The Memorandum of Understanding addresses the Phase 1 roles and responsibilities of the parties associated with opening Rideout Point Preserve for public access as a public park. Funding Source: 001-3201-546100 & 563000 (General Fund/Parks & Recreation/Repair & Maintenance and Infrastructure)
VIDEO20.Work Squad Agreement with the Florida Department of Corrections (T. Gardner)
Approval of Work Squad Agreement W1207 with the Florida Department of Corrections (FDOC), for the use of inmate labor in work programs, for the term of 9/24/2021 (or the last day of signature by all parties) through 9/23/2022, for the amount of $57,497.00. Funding Source: 101-3701-531000 (Transportation Trust Fund/Streets & Drainage/Professional Services)
CONSTITUTIONAL OFFICERS
COMMISSION AUDITOR
COUNTY ATTORNEY
COUNTY MANAGER
TIME CERTAINS
VIDEO21.5:00 p.m. or as soon thereafter as can be heard - First Public Hearing to Consider a Land Development Code Change to the Conditional Use Requirements for RV and Boat Storage (PC voted 7-0 to approve)(B.Carson)
The applicant proposes to amend the Conditional Use Requirements for RV and Boat Storage.
VIDEO22.6:00 p.m. PRIVATE MEETING - A Private Meeting between the Board of County Commissioners and its attorneys, held under the authority of Section 286.011(8), F.S.
Private Meeting between the Board and its attorneys for the purpose of providing advice to the attorneys concerning Teresa Miller v. Clay County Board of County Commissioners, Clay County Circuit Court Case No. 2020-CA-000520.
LETTERS OF DOCUMENTATION
23.Bid Opening Tabulations

Bid Opening Tabulations:

April 13, 2021:

A.  RFQ #20/21-37, Professional Engineering Design Consultant Services For The Bonded Transportation Program (BTP) Construction Management At Risk (CMAR) Group #1

 

April 20, 2021:

A.  Bid #20/21-39, Three (3) Motor Graders

 

April 22, 2021:

A.  RFP #20/21-19, CR 218 Cosmos Avenue To Pine Tree Lane Design-Build

 

April 27, 2021:

A.  RFP #20/21-40, Design Services for the Northeast Florida Multipurpose Youth Sports Complex

 

May 4, 2021:

A.  Bid #20/21-20, Cured-In-Place Pipe Services

B.  Bid #20/21-38, Courthouse Remodel Design Areas 1 and 4

C.  Bid #20/21-12, Replacement of Two (2) HVAC Units at the Clay County Jail

D.  Bid #20/21-36, CR 209 From CR 315B To Henley Road Shoulder and Safety Improvements

PUBLIC COMMENTS
COMMISSIONERS' COMMENTS

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).