| | | | | | | | | |  | BOARD OF COUNTY COMMISSIONERS MEETING AGENDA May 23, 2023 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 4:00 PM |
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| | | | | | | | | | SPECIAL STAFF RECOGNITION |
| | | | | | | | | | PROCLAMATIONS/RESOLUTIONS |
| | | | | | | | | | 7. | Finance Business | | | | The Finance Department business is submitted to request approval and
ratification by the Board for various warrants and disbursements in order
to meet the requirements of Ch. 136.06 (1) FL Statute. Acceptance and
disposal of various Board property and various documents are submitted
for the Board's information. At times, approval is requested for various
finance related issues. | | | 8. | SHIP Down Payment Assistance Funding Agreement between the County and Housing Finance Authority (T. Sumner) | | | | Approval of the SHIP Down Payment Assistance Funding Agreement between the County and Housing Finance Authority of Clay County.
Funding Source:
SHIP Program Fund - SHIP Program Activities - Program Services | | | 9. | First Amendment to Agreement No. 2021/2022-182 with Mercy Support Services, Inc. for Homeless Stabilization Program Strategy (T. Sumner) | | | | A) Approval of the First Amendment to Agreement No. 2021/2022-182 with Mercy Support Services, Inc. as the Sponsor/Developer for the Homeless Stabilization Program Strategy for the County's SHIP Program, increasing the grant funding for years two and three of the Agreement from $100,000.00 per year to $300,000.00 per year.
B) Additional approval of advanced payment is requested.
Funding Source:
SHIP Program Fund - SHIP Program Activities - Program Services | | | 10. | Satisfaction of Mortgage for Duncan, Bryant and Hayward (T. Sumner/C. Stewart) | | | | | | | 11. | Second Renewal of RFP No. 18/19-2, Various Equipment and Amenities for Parks and Playgrounds (K. Smith) | | | | Approval of second renewal of RFP No. 18/19-2, Various Equipment and Amenities for Parks and Playgrounds for one year. This is an annual RFP for purchase and installation of playground equipment, repair parts and ballfield lighting as needed at parks county wide. The RFP is awarded to multiple Distributors and provides a percentage discount off MSRP pricing as well as an installation discount.
Funding Source:
General Fund - Parks and Recreation Administration - Machinery and Equipment - Capitalized
Various | | | 12. | Bid No. 22/23-45, Junk and Debris Removal (K. Smith) | | | | Approval to reject bid received from J Dog Junk Removal for Bid No. 22/23-45, Junk and Debris Removal. Services are funded through the Community Development Block Grant (CDBG) Entitlement Program. Staff is re-evaluating alternate methods to procure services based upon the needs of individual applications. This effort should result in better pricing for the removal and disposal fees. | | | 13. | Interlocal Agreement with Clay County Utility Authority regarding Road Work and Utility Work for the Improvements of County Road 315 related to the Bonded Transportation Program Construction Management At Risk Group #2 (E. Dendor) | | | | Approval of Interlocal Agreement with Clay County Utility Authority regarding Road Work and Utility Work for the Improvements of County Road 315 related to the Bonded Transportation Program Construction Management At Risk Group #2 (E. Dendor) | | | 14. | Tenth Amendment to Agreement No. 2020/2021-213 with Jacobs Engineering Group, Inc. for Professional Engineering Design Consultant Services for the Bonded Transportation Program Construction Management At Risk Group #2 regarding Project 6A (E. Dendor) | | | | Approval of the Tenth Amendment to Agreement No. 2020/2021-213 with Jacobs Engineering Group, Inc. for Professional Engineering Design Consultant Services for the Bonded Transportation Program Construction Management At Risk Group #2 to include design and post-design Services necessary to construct the Utility Work in relation to Project 6A in accordance with the Interlocal Agreement between the County and Clay County Utility Authority (CCUA) Re: Road Work and Utility Work for the Improvement of CR 315 in the amount of $265,390.34.
Funding Source:
2020 Bond Construction Fund - First Coast Connector from US17 to CR315 - Infrastructure | | | 15. | Acceptance for Final Plat for Recording - Kindlewood Townhomes (District 2, Comm. Compere)(R. Smith) | | | | | | | 16. | Acceptance for Final Plat for Recording - Cathedral Oak Parkway Phase 3 (District 5, Comm. Burke)(R. Smith) | | | | Staff has reviewed and recommends that the Board accept and approve the final plat of Cathedral Oak Parkway Phase 3 for recording. | | | 17. | Acceptance of Assignment and Assumption of Agreement for Permanent Easement for Drainage between the Shadowlawn Community Development District and Clay County (C. Grimm) | | | | | | | 18. | Approval of Amendment to Roadway Construction Impact Fee Credit Agreement between Clay County and Shadowlawn Community Development District, Agreement No. 2017/2018-70, related to the construction and dedication of CR 218 Extension (now known as a portion of Cathedral Oak Parkway) | | | | | | | 19. | First Amendment to Agreement No. 2020/2021-216 with Replay Systems, Inc. for the Purchase and Installation of the E911 Logging Recorder Replacement System (D. Hane) | | | | Approval of the First Amendment to Agreement No. 2020/2021-216 with Replay Systems, Inc. for the Purchase and Installation of the E911 Logging Recorder Replacement Systems in the amount of $124,710.60.
Funding Source:
911 Wireless Fund - All Grants Organization - Computer Software - E911 Logging Recorder Replacement Project
911 Wireless Fund - All Grants Organization - Machinery and Equipment - Capitalized - E911 Logging Recorder Replacement Project
911 Wireless Fund - 911 Wireless - Machinery and Equipment - Capitalized
911 Wireless Fund - 911 Wireless - Professional Services
| | | 20. | Request to use alternative procedure to notice public hearings for the consideration of potential purchase and sales agreements for the County's purchase of real properties in connection with Public Safety projects (A. Chapman) | | | | |
| | | | | | | | | VIDEO | | 22. | Bid No. 22/23-50, Sidewalk Replacement for the Community Disaster Block Grant Entitlement Program (K. Smith) | | | | Approval to Post Notice to Intent to award Bid No. 22/23-50, Sidewalk Replacement for the Community Disaster Block Grant Entitlement Program to CGC, Inc. in the amount of $306,850.00 (At the following locations: Parkwood Drive, Glendening Road, Gwinnett Road, Dunwoodie Road, Tocca Road, Edson Drive, and Sonora Drive). Approval will be effective after the 72 hour protest period has expired.
Funding Source:
Community Development Block Grant Fund - All Grants Organization - Community Development Block Grant FY21-27 - Infrastructure | | VIDEO | | 23. | RFP No. 22/23-52, Design-Build of Signal Light at County Road 315 and Spring Park Elementary (K. Smith) | | | | A.) Approval to accept staff's evaluation for RFP No. 22/23-52, Design-Build of Signal Light on County Road 315 at Spring Park Elementary and award to Traffic Control Devices, LLC. Approval will be effective after the 72 hour period for protest has expired.
1. Traffic Control Devices, LLC - 91.00
One proposal was received from Traffic Control Devices, LLC. The County's Design Criteria Professional (T. Abernathy) evaluated this proposal along with additional County staff.
B.) Request approval for the County Manager to execute the Agreement.
Funding Source:
Impact Fee District 2 Fund - Capital Improvement Element - CR315 Road Widening Willow Spring - Infrastructure |
| | | | | | | | | | TIME CERTAIN - 5:00 p.m. or as soon thereafter as can be heard. |
| | | | | | | | | VIDEO | | 30. | Bid Opening Tabulations (K. Smith) | | | | Bid Opening Tabulations for May 12, 2023:
A. RFQ No. 22/23-53, Construction Manager at Risk (CMAR) for the Clay County Building / Economic Development Services Facility
B. RFP No. 22/23-52, Design-Build of Signal Light at County Road 315 and Spring Park Elementary |
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In accordance with the Americans with Disabilities
Act, any person needing a special accommodation to participate in this matter
should contact the Clay County ADA Coordinator by mail at Post Office Box 1366,
Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later
than three (3) days prior to the hearing or proceeding for which this notice
has been given. Hearing impaired persons can access the foregoing telephone
number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or
1-800-955-8771 (TDD).
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