| | | | | | | | | |  | BOARD OF COUNTY COMMISSIONERS MEETING AGENDA October 10, 2023 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 4:00 PM |
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| | | | | | | | | | SPECIAL STAFF RECOGNITION |
| | | | | | | | | | PROCLAMATIONS/RESOLUTIONS |
| | | | | | | | | | 6. | Finance Business | | | | The Finance Department business is submitted to request approval and
ratification by the Board for various warrants and disbursements in order
to meet the requirements of Ch. 136.06 (1) FL Statute. Acceptance and
disposal of various Board property and various documents are submitted
for the Board's information. At times, approval is requested for various
finance related issues. | | | 7. | Single/Sole Source Purchase Authorization for Election Systems and Software, LLC (C. Chambless) | | | | A) Approval of sole source purchase with Elections Systems & Software, Inc. (ES&S) for the purchase of voting equipment as further described in the attached sales order in the amount of $942,975.00.
B) Approval of partial Advance Payment.
C) Authorization for the Chairman to sign the attached letter regarding the Sole Source Purchase.
Funding Source:
CIP Fund-Non Capital Improvement Element - Machinery & Equipment - Capitalized - Equipment - Supervisor of Elections | | | 8. | Lease Agreement for FY23-24 with Urban Jacksonville, Inc. d/b/a Aging True Community Senior Services (G. Gunn) | | | | Approval of the Lease Agreement with Urban Jacksonville, Inc., d/b/a Aging True Community Senior Services, for the lease of the following properties, for the term of 10/1/2023 through 9/30/2024, with the lessor paying $1.00 per year as rent.
A) 604 Walnut Street, Green Cove Springs, FL 32043
B) 414 Stowe Avenue, Orange Park, FL 32073
C) 3916 Section Street, Middleburg, FL 32068
D) 125 Commercial Circle, Keystone Heights, FL 32656
Funding Source: Revenue | | | 9. | Funding Agreement for FY23-24 with Urban Jacksonville, Inc. d/b/a Aging True Community Senior Services (G. Gunn)] | | | | Approval of the FY 23/24 Funding Agreement with Urban Jacksonville, Inc., d/b/a Aging True Community Senior Services, to provide essential services to the older population of Clay County, for the term of 10/1/2023 - 9/30/2024, in the amount of $588,784.00.
Funding Source:
General Fund - Aging True-Older Americans Act-Repairs & Maintenance | | | 10. | Funding Agreements with Non-Profit Corporations for FY23/24 (G. Gunn) | | | | Approval of Funding Agreements for FY23/24 with the following agencies, for the term of 10/1/2023 through 9/30/2024:
1) Challenge Enterprises of North Florida, Inc. ($61,200)
2) Clay Behavioral Health Center, Inc. ($350,000)
3) Episcopal Children's Services, Inc. ($108,000)
4) Quigley House, Inc. ($51,412)
Funding Sources:
General Fund - Aid to Private Organizations - Aid to Challenge Enterprises
County Alcohol & Other Drug Abuse Trust Fund - Drug Abuse & Education - Medical, Dental & Related Organization
General Fund - Aid to Private Organizations - Aid to Episcopal Daycare
General fund - Aid to Private Organizations - Aid to Quigley House | | | 11. | Approval of Temporary Construction Easement and Authorizing Resolution for roadway improvements by FDOT on SR 21 from Wells Rd to Ortega River (R. Smith/C. Grimm) | | | | | | | 12. | Memorandum of Agreement with the Northeast Florida Regional Council for the 2023 - 2024 Healthcare Coalition Project Funding for Health Care and Medical Response Coordination (M. Mosley) | | | | A) Approval to execute Grant Agreement between the County and Northeast Florida Regional Council (NEFRC) in the amount of $62,000 to purchase a pediatric simulator to provide training for Clay County and other Emergency Medical Service agencies in the region.
B) Approval of the accompanying Budget Resolution.
Funding Source:
TBD | | | 13. | Budget Resolution - Greenway Member's Project State Funded Grant Agreement (M. Mosley) | | | | Approval of Budget Resolution to record funding from the Florida Department of Transportation (FDOT) in the amount of $1,000,000. These funds are to be used for the Live Oak / Long Bay Connection Project.
Funding Source (Revenue): State Grant - Transportation (RC334400) | | | 14. | Agreement for On-Demand Video and Live Streaming Services with Granicus, LLC (L. Christmas) | | | | A) Approval of the Subscription Agreement for On-Demand Video and Live Streaming Services with Granicus, LLC, beginning October 1, 2023 through September 30, 2026 in the amount of $155,425.30.
B) Approval of the Sole Source Purchase
C) Approval of annual Advanced Payment
Funding Source:
General Fund-Communications-Computer Software/Repairs & Maintenance | | | 15. | Franchise Agreement for Container Service with Swipe Right Disposal, LLC (M. Towns) | | | | A) Approval of the transfer of the franchise agreement in whole with Roof Consultants and Services, Inc. dba RCS Containers to Swipe Right Disposal, LLC.
B) Approval of entry into a Franchise Agreement with Swipe Right Disposal, LLC for a term commencing upon execution and continuing through September 30, 2024.
Fees Deposited in Fund:
Solid Waste Fund-Environmental Service-Franchise Fee - Solid Waste
| | | 16. | Acceptance of Deed conveying Tracts H1 and H2 (Future ROW) in the Cross Creek Unit 1A Plat to Clay County (C. Grimm) | | | | | | | 17. | Acceptance of the 2023 National Fitness Campaign Grant and Adoption of Resolution (J. Pierce) | | | | A) Approval of Acceptance of the 2023 National Fitness Campaign Grant for an Outdoor Fitness Court® in Clay County at Moody Avenue Park and Adoption of Resolution of the Board’s Support and Approval.
B) Authorization of Sole Source Purchase from National Fitness Campaign LP in the amount of $160,000.00. | | | 18. | Approval of Clay County, Florida, Eminent Domain Parcel Resolution for Bonded Transporation Project (C. Grimm) | | | | | | | 19. | Letter and Resolution from the Clay County Tax Collector to request the extension of the 2023 Tax Roll prior to the completion of the Value Adjustment Board Hearings (T. Green/C. Blanchett) | | | | | | | 20. | Clay County Health Department Operation Agreement Year 2023-2023 (K. Smith) | | | | Approval of Funding Agreement with the State of Florida Department of Health for the operation of the Clay County Health Department for the term of October 1, 2023 through September 30, 2024 in the amount not to exceed $1,059,097.00. | | | 21. | Phase 2 Construction Agreement for the Bonded Transportation Program CMAR Group #2, Project 2 with Superior Construction Company Southeast, LLC (E. Dendor) | | | | Approval of the Phase 2 Construction Agreement for the Bonded Transportation Program CMAR Group #2, Project 2 with Superior Construction Company Southeast, LLC. | | | 22. | Request to use alternative procedure to notice a public hearing for the consideration of a potential purchase and sale agreement for the County's purchase of real property in connection with the Bonded Transportation Program necessary for stormwater retention facilities and/or ROW (C.Grimm) | | | | | | | 23. | Approval of acceptance of donated furniture from the Clay County Health Department (G. Gunn) | | | | |
| | | | | | | | | | TIME CERTAIN - 5:00 p.m. or as soon thereafter as can be heard. |
| | | | | | | | | VIDEO | | 34. | Bid Opening Tabulation (K. Smith) | | | | Bid Opening Tabulation for September 22, 2023:
A. Bid No. 22/23-86, Green Cove Springs Augusta Savage Arts & Community Center Pickleball Courts Project |
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In accordance with the Americans with Disabilities
Act, any person needing a special accommodation to participate in this matter
should contact the Clay County ADA Coordinator by mail at Post Office Box 1366,
Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later
than three (3) days prior to the hearing or proceeding for which this notice
has been given. Hearing impaired persons can access the foregoing telephone
number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or
1-800-955-8771 (TDD).
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