Approval of advance payment for the following purchases from Ten-8 Fire & Safety LLC utilizing Sourcewell Contract pricing.  Quotes attached include a pre-payment discount.  A performance and payment bond will be required from Ten-8 prior to advance payment. 

A.) Advance payment in the amount of $499,927.00 for purchase of one (1) Pierce Freightliner Tanker Stock Unit 39460.

B.) Advance payment in the amount of $1,510,471.00 for purchase of two (2) Pierce Saber Pumpers.

Funding: 

Capital Improvement Plan (CIP) Projects Fund - Non Capital Improvement Element - Equipment - Public Safety - Machinery and Equipment - Capitalized 

Approval of the following Budget Resolutions to establish budgets for Grants under $50,000.

A) 2023 Dog Field Trip Grant: Establish budget for revenue received from Petfinder Foundation in the amount of $900.00. This grant supports the cost of necessary pet items for volunteers of the temporary dog-foster program and vests that advertise the foster and adoption services of Clay County Animal Services. 

Funding Source: General Fund - Petfinder Foundation 2023 Dog Field Trip Grant - Contributions/Donations

B) FY24 Clay County Mosquito Control Grant: Establish budget for revenue received from the Florida Department of Agriculture and Consumer Services in the amount of $37,748.53. The funds are to be used for mosquito control operations within Clay County.

Funding Source: General Fund - Clay County Mosquito Control FY23-24 - State Grants - Human Services

Approval of FRDAP Grant Agreement (A2481) with the State of Florida Department of Environmental Protection in the amount of $200,000.00 for the construction of the Moccasin Slough Multi-Use Trail.  This is a cost-reimbursement grant with a matching requirement of $200,000. The grant expires on June 30, 2026.

Funding Source:

PRJ100582-TBD - Hurricane Idalia

Approval of the First Renewal and Third Amendment to Agreement No. 2020/2021-97 for Preventative Generator Maintenance with TAW Power Systems, Inc. (TAW) in the amount of $54,426.85 for the annual maintenance and inspections for all County generators.  Agreement is amended to include four (4) generators to the list, which increases the preventative maintenance cost by $5,459.24 annually and to renew the Agreement for an additional one-year term. 

Funding Sources:

Various funds and accounts

A) Approval of the First Modification to Subgrant Agreement No. 2021/2022-235 with the Division of Emergency Management regarding Subgrant #G0420 awarded to the County under the Emergency Management Performance Grant (EMPG) Program.  This Modification will reinstate and extend the agreement until March 31, 2024.

B) Approval of the accompanying budget resolution.

Funding Source:

General Fund-All Grants Org-EMPG-Operating Supplies

A) Approval of the Agreement with GEL, LLC for Recycle Services of commingled materials in the amount of $85.00 per ton from January 1, 2024 through September 30, 2024.

B) Approval to Waive the Purchasing Policy related to Competitive Purchasing Requirements. 

Funding Source:

Solid Waste Fund-Environmental Services-Temporary Labor - Billing, Collection, and Management

Approval of Fourth Amendment to Agreement No. 2020/2021-150 for Continuous Asphalt Resurfacing, Paving and Supplies with Hubbard Construction Company d/b/a Atlantic Coast Asphalt Company, amending the agreement to include unit pricing for Graded Road Improvement Program (GRIP) which includes placement of millings in the amount of $26.95 per square yard.   

Funding Source:

Projects in funds FD1001-Transportation Trust and FD300-Capital Improvement Plan (CIP) Projects

Approval of Second Amendment to Grant Agreement No. 2021/2022-208 with the State of Florida Department of Environmental Protection (Number 22PLN05) regarding the Clay County Flooding Vulnerability Assessment to include updates to the DEP standard terms and conditions, program requirements, form updates and additions, and wording updates.  There is no change in the funding.  

Funding Source:

General Fund-All Grants Organization-Vulnerability Assessment Grant

Approval of budget adjustments, including fund balance and carryover requests, to funds related to Sheriff operations and capital purchases.

Funding Sources: Various Sheriff Related Funds

Authorization to submit projects for Clay County’s allocation of $2,022,349 to address substance use disorder in Clay County. Projects have been reviewed and ranked by the Substance Use Disorder (SUD) Working Group and will be submitted to LSF for review and approval.

Approval to award Bid 23/24-019, Public Safety Uniforms to Galls, LLC.

at the line-item unit cost provided in the bid submittal. Individual uniform(s) will be purchased as needed.  Term of the bid is for three years.     

Approval to accept staff's evaluation of RFP No. 22/23-095, Public Private Partnership (P3) to Design, Build and Finance Two (2) Fire Stations and award to Fortress Secured, LLC for the Design and Build of the two stations. The County will review it's own financing and funding options.  Approval of award will be effective after the 72 hour protest period has expired.

1. Fortress Secured, LLC - 70.67  

A committee consisting of Assistant County Manager Nagle, Director of Facilities, and Deputy Fire Chief LeRoy performed the evaluation. A presentation was also given to the Evaluation Team. If desired, the Board may request a presentation. Agreement will be negotiated and brought back to the Board for approval.

The Board approved the award of RFP No. 22/23-075 Residential Curbside Collection of Solid Waste, Recyclable Materials, and Yard Waste to FCC Environmental Services Florida, LLC on December 12, 2023. FCC provided pricing for different service options which included Full-Service Options and No Recycling Options.  Staff recommends moving forward with Full-Service Option 2 which utilizes automatic side loaders for garbage collections and rear end loaders for recycling & yard trash collections.  Following Service Option approval, staff will conduct contract negotiations with FCC and bring final Agreement back to the Board for Approval. Additional details are provided in back-up.

This item, continued from the December 12, 2023 BCC meeting, is a Rezoning to change from Intermediate Business (BB), Neighborhood Business (BA), Private Services (PS-2) and Agricultural/ Residential (AR) to Planned Commercial Development (PCD).

Applications for re-appointment were received from:

• Michael Bourre
• Pete Davis
• William (Bill) Garrison
• Howard C. Norton

Operation Lifeline Inc. has sent a letter formally requesting the allocation of specific lots from the Clay County property inventory, as detailed in Resolution No. 2022/2023-84, for the development of affordable housing.

The following lots have been requested:

Parcel ID 017770-000-00 – Wall Street – Green Cove Springs
Parcel ID 017950-000-00 – Roberts Avenue – Green Cove Springs

Bid Opening Tabulation for December 12, 2023:

A. RFQ No. 23/24-17, General Engineering Consulting Services for Planning and Designing of Indigo Branch Channel Erosion Control Measures

Bid Opening Tabulation for December 19, 2023:

A. RFP No. 23/24-21, Traffic Counts, Capacity Table and Mobility Fee Studies

Bid Opening Tabulation for December 22, 2023:

A. Bid No. 23/24-19, Public Safety Uniforms