Approval to post Notice of Intent to Award Bid No. 23/24-054, Continuous Asphalt Resurfacing, Paving and Supplies to Hubbard Construction Company and Kudzue 3 Trucking, Inc. at the unit costs provided in the Bid submittals.  Approval of award will be effective after the 72-hour protest period has expired. 

Funding Source: Various 

Approval to post Notice of Intent to Award Bid No. 23/24-011, CR 220 from West of Lakeshore Drive West to East of Old Hard Road to Besch and Smith Civil Group, Inc. in the amount of $3,376,424.55 (Base Bid: Part A).  Approval of award will be effective after the 72-hour protest period has expired.  Work to be completed within 640 days from the effective date of the agreement. 

Funding Source:

• Capital Improvement Plan (CIP) Projects Fund - All Grants Organization - Construction of intersection improvements on CR-220 from Lakeshore Drive to Old Hard Road - CR220 Intersection Improvements Lakeshore Dr. to Old Hard Rd - Infrastructure
• Capital Improvement Plan (CIP) Projects Fund - Non Capital Improvement Element - CR220 Intersection Improvements Lakeshore Dr. to Old Hard Rd - Infrastructure 
• American Rescue Plan Fund - All Grants Organization - Coronavirus Local Fiscal Recovery Fund (American Rescue Plan) Award - CR220 Intersection Improvements - Lakeshore Dr. to Old Hard Rd - Infrastructure 

Approval of the Continuing General Architectural/Engineering Consulting services Agreements with the Firms listed below for a variety of County projects as needed. The Agreements are for a term of two (2) years at the rates specified within the Agreements.  Four of the seven contracts were approved at the 3/26/2024 board meeting. The three (3) remaining agreements are with the following firms: 

1. Passero Associates

2. CPH, LLC

3. Pond & Company

Funding Sources:

Various Accounts

Chapter 10, Purchasing Card (P-Card) Procedures, Section E.5. (h.) states that Capital Items are Prohibited from being purchased with a P-Card. The intent was to prohibit P-Card use concerning the purchase of the original/initial capital item without authorization, rather than the items necessary for the operation and use of the capital item. This clarification will be incorporated into the next set of Policy revisions and updates. 

Approval of the First Amendment to Agreement No. 2022/2023-93 with England-Thims & Miller, Inc. for General Engineering Consulting Services for the Design of Radar Road Improvements from SR-17 to Town Center Blvd for Phase 2 of the Project in the amount of $676,585.77.  The project schedule is outlined in the Agreement.    

Funding Source:

Impact Fee District 3 Fund - Radar Road US17 to Town Center Boulevard - Infrastructure

Approval of Agreement for Veterans Park Feasibility Study with Kimley-Horn and Associates, Inc. The Agreement allows for a Phase 1 and a Phase 2 of services. The total lump sum amount for completion of Phase 1 is $85,000.00.  Should the County desire to move forward with Phase 2 a written amendment will be executed. All phases must be completed by September 30, 2024.  

 Funding Source:

American Rescue Plan Fund - All Grants Organization - Coronavirus Local Fiscal Recovery Fund (American Rescue Plan) Award - Veterans Park Feasibility Study and Site Plan - Professional Services

A)  Approval of the Maintenance Service Agreement with Vertiv Corporation for warranty service of Uninterruptible Power Systems (UPS) at the County’s six Radio System Tower Sites renewing annually for a five (5) year term, totaling $80,991.62. 

B)  Approval of advanced payment for each annual amount of $16,198.32.   

C)  Approval of a sole source purchase.

Funding Source:

A) Approval of Sole Source Purchase of MedStat Off-Road Ambulance Vehicle (MS 500) in the amount of $82,011.00. The MedStat Off-Road Ambulance will be used during events, responses to limited access locations, and rapid local responses.

B) Approval of Advanced Payment in the amount of $82,011.00

Funding Source:

FD1066 - CC1287 - SC564100 - PRJ100661

This is a Text Amendment to add policies to the Capital Improvements Element and Community Facilities Element of the 2040 Comprehensive Plan in response to HB 1379. 

This item was continued from the April 9, 2024 Meeting.

A. This application is a Small-Scale Comprehensive Plan Amendment to change a portion of a single parcel of land (4.14 acres) from RF (Rural Fringe) to COM (Commercial).

B. This application is a rezoning of the subject parcel totaling 47.71 acres from PUD (Planned Unit Development) to PUD (Planned Unit Development).

This application is a large scale Comprehensive Plan Amendment to relocate a Village Center within the Lake Asbury Master Plan Area.

Bid Opening Tabulation for April 5, 2024:

A. Bid No. 23/24-012, Clay County Animal Services Shelter and Care Facility

Bid Opening Tabulation for April 9, 2024:

A. Bid No. 23/24-054, Continuous Asphalt Resurfacing, Paving and Supplies