| | | | | | | | | |  | BOARD OF COUNTY COMMISSIONERS MEETING AGENDA August 13, 2024 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 4:00 PM |
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| | | | | | | | | | SPECIAL STAFF RECOGNITION |
| | | | | | | | | | PROCLAMATIONS/RESOLUTIONS |
| | | | | | | | | | 4. | Finance Business | | | | The Finance Department business is submitted to request approval and
ratification by the Board for various warrants and disbursements in order
to meet the requirements of Ch. 136.06 (1) FL Statute. Acceptance and
disposal of various Board property and various documents are submitted
for the Board's information. At times, approval is requested for various
finance related issues. | | | 5. | Bid No. 23/24-110, Positive Pressure Ventilation Fans (C. LeRoy) | | | | Approval to post Notice of Intent to Award Bid No. 23/24-110, Positive Pressure Ventilation Fans to Ten-8 Fire & Safety, LLC in the amount of $85,613.87. Approval of award will be effective after the 72-hour protest period has expired. Delivery date shall be by September 15, 2024.
Funding Sources:
- Fire Control MSTU Fund - Fire Control MSTU - Electric PPV Fans - Machinery and Equipment - Capitalized
- General Fund - Rescue Services - Electric PPV Fans - Machinery and Equipment Capitalized
| | | 6. | MOA with the Clay County Tax Collector (C. Grimm) | | | | Approval of Memorandum of Agreement with the Clay County Tax Collector regarding Tax Collector Branch Improvement Projects for Orange Park and Keystone Office Buildings.
Funding Source;
N/A | | | 7. | Florida Rugby Classic II TDC Grant Request (K. Morgan) | | | | TDC unanimously (7-0 vote) recommends Florida Rugby Classic II - October 12-13, 2024 at Thunderbolt Park/Plantation Sports Complex. $10,000 Sports Marketing Grant.
(K. Morgan) | | | 8. | Whistling Death 5k & 10k TDC Grant Request (K. Morgan) | | | | TDC unanimously (7-0 vote) recommends Whistling Death 5k & 10k - October 5, 2024 at Historic Lee Field. $1,600 Sports Marketing Grant.
(K. Morgan) | | | 9. | UFFL Weekend Warrior TDC Grant Request (K. Morgan) | | | | TDC unanimously (7-0 vote) recommends UFFL Weekend Warrior Tournament - October 26-27, 2025 at the Clay County Regional Sports Complex. $17,000 Sports Marketing Grant.
(K. Morgan) | | | 10. | Second Renewal to Agreement No. 2021/2022-196 with OpenGov Software Services (K. Smith) | | | | A) Approval of the First Renewal to Agreement No. 2021/2022-196 with OpenGov Software Services in the amount of $45,294.01 for the annual subscription for the solicitation development, supplier engagement, and awarding software for a period of one (1) year beginning on October 1, 2024.
B) Approval of advanced payment in the amount of $45,294.01
Funding Source:
General Fund - Management Information Systems Department - Computer Software | | | 11. | First Renewal to Agreement No. 2022/2023-253 for Staff Certifications and Training Software with Target Solutions Learning, LLC dba Vector Solutions (D. Hane/T. Salazar) | | | | A) Approval of the First Renewal to Agreement No. 2022/2023-253 for Staff Certifications and Training Software with Target Solutions Learning, LLC dba Vector Solutions in the amount of $50,901.25 for the term beginning on 10/1/2024 through 9/30/2025.
B) Approval of advanced payment for the annual maintenance and user fees.
Funding Source:
General Fund - MIS - Software Subscription/Repairs & Maintenance | | | 12. | Third Amendment to Agreement No. 2022/2023-66 for Security System and Video Surveillance System Upgrades with Miller Electric Company (D. Hane) | | | | Third Amendment to Agreement No. 2022/2023-66 for Security System and Video Surveillance System Upgrades with Miller Electric Company for the purchase and installation of CCTV/video surveillance/IP based Video Management Systems. This amendment allows for Security System and Video Surveillance System Upgrades at the County Administration Building and County Libraries in the amount of $355,744.45 to be completed on or before October 31, 2024.
Funding Source:
American Rescue Plan Fund - Video Storage and Camera System Upgrades-MIS - M&E Cap | | VIDEO | | 13. | Request to use alternative procedure to notice public hearings for the consideration of potential purchase and sale agreement for the purchase of real property (C. Risinger) | | | | Approval to use alternative procedure to notice public hearings for the consideration of potential purchase and sale agreement for the purchase of real property located adjacent to the Lake Geneva boat ramp in Keystone Heights. | | | 14. | Satisfaction of Mortgages for Clay County Habitat for Humanity, Feliks Kaprielov, LaVerne King and Faye Rollings (T. Sumner) | | | | | | | 15. | SHIP Program Annual Report Closeout for Fiscal Year 2021/2022 and Interim Fiscal Year 2022/2023 and Certification (T. Sumner) | | | | Approval of the SHIP Program Annual Report Closeout for Fiscal Year 2021/2022 and Interim Fiscal Year 2022/2023 and Certification. | | | 16. | Acceptance for Final Plat for Recording - Creekview Trail Area 5B (District 5, Comm. Burke)(R. Smith) | | | | The Staff has reviewed and recommends that the Board accept and approve the final plat of Creekview Trail Area 5B for recording. | | | 17. | Construction Managment at Risk (CMAR) Construction Agreement with Scorpio Re: Economic Development Facility (K. Smith) | | | | Approval of Phase 2 Construction Managment at Risk (CMAR) Construction Agreement with D.E. Scorpio Corporation for the construction of the Economic Development Facility at the guaranteed maximum price (GMP) of 18,142,896.00. Final completion will be achieved no later than October 16, 2025.
Funding Source:
Building Fund - Building Department Building - Buildings | | | 18. | Approval of Resolution terminating the Interlocal Agreement regarding the Northeast Florida Fire Watch Council and transfer of any remaining non-monetary assets to the Florida not for profit corporation, The Fire Watch Project, Inc. (C. Grimm) | | | | | | | 19. | Approval of Amendment to Deed of Conveyance for Fire Station #22 (Arena Road) (C. Grimm) | | | | | | | 20. | Approval of Termination of Monitoring Well Easement (C. Grimm) | | | | | | | 21. | Approval of Deed of Dedication Right-of-Way from Meritage Homes of Florida, Inc. (Portion of North/South Road) (C. Grimm) | | | | | | | 22. | Solicitation for Solid Waste Franchise Applications (C. Roken) | | | | Approval for staff to solicit Solid Waste Franchise Applications, evaluate the applicants received, and develop Franchise Agreement(s) with the qualified companies. Such Franchise Agreement(s) will be brought back before the Board for approval. |
| | | | | | | | | | TIME CERTAIN - 5:00 p.m. or as soon thereafter as can be heard. |
| | | | | | | | | VIDEO | | 26. | Public Hearing on Ordinance and Resolution to Amend the Capital Improvement Plan and Other Budget Adjustments (R.Kantor) | | | | A) Public Hearing to consider approval of Ordinance amending the Capital Improvement Element (CIE) portion of the Clay County Capital Improvement Plan.
B) Approval of Resolution amending the Non-CIE portion of the Clay County Capital Improvement Plan.
C) Approval of Budget Resolution amending the FY23/24 budget.
Funding Sources: Various | | VIDEO | | 27. | Bid No. 23/24-042, CR 220 Widening Phase 1 (K. Smith) | | | | Approval to post Notice of Intent to Award Bid No. 23/24-042, CR 220 Widening Phase 1 to Kirby Development, Inc. in the amount of $11,753,640.68. Approval of award will be effective after the 72-hour protest period has expired.
Funding Source:
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Capital Improvement Plan (CIP) Projects Fund - Capital Improvement Element - SR21 to Henley - State-Funded Grant Agreement - CR 220 from SR 21 to W of Henley - Infrastructure
- Capital Improvement Plan (CIP) Projects Fund - Capital Improvement Element - CR220 Quadrant Intersection - Infrastructure
| | VIDEO | | 28. | RFQ No. 23/24-009, Construction Engineering and Inspection Services for CR 220 Widening Phase I (K. Smith) | | | | Approval to accept Staff's ranking and selection of the top ranked Consultant for RFQ No. 23/24-009, Construction Engineering and Inspection Services for CR 220 Widening Phase I. Approval of award will be effective after the 72 hour protest period has expired.
1. GAI Consultants, Inc. - 82.35
2. VIA Consulting Services, Inc. - 79.42
3. Jacobs Engineering Group, Inc. - 77.27
4. Kisinger Campo & Associates, Corp - 75.08
A committee consisting of the Senior Construction Manager for Engineering, Projects Manager for Engineering, and Plans Examiner IV performed the evaluation and ranking of the responses received. The Consultants were evaluated and ranked based on a maximum of 91 points. If desired, the Board may request presentations from the Consultants. Agreement will be negotiated and brough back to the Board for approval.
Funding Sources:
- Capital Improvement Plan (CIP) Projects Fund - Capital Improvement Element - CR220 Quadrant Intersection - Infrastructure
- Capital Improvement Plan (CIP) Projects Fund - Capital Improvement Element - State-Funded Grant Agreement CR 220 from SR 21 to W of Henley - CR220 SR21 to Henley - Infrastructure
| | VIDEO | | 29. | Bid No. 23/24-029, CR 220 Widening Phase 2 (K. Smith) | | | | Approval to post Notice of Intent to Award Bid No. 23/24-029, CR 220 Widening Phase 2 to Reeves Construction Company in the amount of $16,889,804.91. Approval of award will be effective after the 72-hour protest period has expired.
Funding Source: Capital Improvement Plan (CIP) Projects Fund - Capital Improvement Element - CR220 Henley Road to Knight Boxx - Infrastructure | | VIDEO | | 30. | RFQ No. 23/24-053, Construction Engineering and Inspection Services for CR 220 Widening Phase 2 (K. Smith) | | | | Approval to accept Staff's ranking and selection of the top ranked Consultant for RFQ No. 23/24-053, Construction Engineering and Inspection Services for CR 220 Widening Phase 2. Approval of award will be effective after the 72 hour protest period has expired.
1. GAI Consultants, Inc. - 82.83
2. KCI Technologies, Inc. - 81.50
3. Halff Associates, Inc. - 77.33
4. Kisinger, Campo & Associates, Inc. - 76.00
A committee consisting of Deputy Director of Engineering, Public Works Director, and Building Division Director performed the evaluation and ranking of the responses received. The Consultants were evaluated and ranked based on a maximum of 91 points. If desired, the Board may request presentation from the Firms. Agreement will be negotiated and brough back to the Board for approval.
Funding Source:
Capital Improvement Plan (CIP) Projects Fund - Capital Improvement Element - CR220 Henley Road to Knight Boxx - Infrastructure | | VIDEO | | 31. | First Supplement to the Local Agency Program Agreement re: Construction and CEI of the widening of CR 220 from CR 209 (Henley Road to CR 220B (Knight Boxx Road), with the State of Florida Department of Transportation (R. Smith) | | | | Approval of the First Supplement to the Local Agency Program Agreement re: Construction and CEI of the widening of CR 220 from CR 209 (Henley Road to CR 220B (Knight Boxx Road), FPN 430719-3-58-01, 68-01, 68-02, with the State of Florida Department of Transportation to provide additional funding in the amount of $3,500,000.00 for construction of this project.
Funding Source:
Revenue
| | VIDEO | | 32. | Final Public Hearing to consider adoption of COMP 24-0008 and ZON 24-0013. (District 5, Comm. Burke) (D. Selig) | | | | A. COMP 24-0008
This application is a FLUM Amendment to change a portion of a single parcel of land (12.74 acres) from LA VC (Lake Asbury Village Center) to LA MPC (Lake Asbury Master Planned Community) and another portion of the same parcel (also 12.74 acres) from LA MPC (Lake Asbury Master Planned Community) to LA VC (Lake Asbury Village Center).
B. ZON 24-0013
This application is a Rezoning to change a portion of a single parcel of land (12.74 acres) from LA VC (Lake Asbury Village Center) to LA MPC (Lake Asbury Master Planned Community) and another portion of the same parcel (also 12.74 acres) from LA MPC (Lake Asbury Master Planned Community) to LA VC (Lake Asbury Village Center).
This item was continued by the Board on July 23, 2024 at the request of the applicant. | | VIDEO | | 33. | 6:00 p.m. PRIVATE MEETING - A Private Meeting between the Board of County Commissioners and its attorneys held under the authority of Section 286.011(8), F.S. (C. Grimm) | | | | Private Meeting between the Board and its attorneys for the purpose of providing advice to the attorneys concerning Bridgette Adams v. Clay County Board of County Commissioners, Clay County Circuit Court Case No. 2023-CA-404. | | VIDEO | | 34. | Public Hearing on Petition to Vacate a Portion of Long Branch City Plat (R. Smith/C. Grimm) | | | | | | VIDEO | | 35. | Public Hearing on Petition to Vacate a Portion of Florida Farms and Industries Company's Property Plats (R. Smith/C. Grimm) | | | | | | VIDEO | | 36. | Deeds of Dedication Right-of-Way for (1) Paso Fino Road and (2) Little Dairy Road and (3) Deed of Dedication to County and Release of Lands by County for Saunders Road (C. Grimm) | | | | | | VIDEO | | 37. | Public Hearing on Petition to Vacate a Portion of Long Island Avenue Right of Way (C. Grimm) | | | | | | VIDEO | | 38. | Propose New Conditional Use of Rural Event Venue (M. Brown) | | | | Land Development Code Change to add a new Conditional Use of Rural Event Venue. |
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In accordance with the Americans with Disabilities
Act, any person needing a special accommodation to participate in this matter
should contact the Clay County ADA Coordinator by mail at Post Office Box 1366,
Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later
than three (3) days prior to the hearing or proceeding for which this notice
has been given. Hearing impaired persons can access the foregoing telephone
number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or
1-800-955-8771 (TDD).
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