BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

 May 12, 2020

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


INVOCATION
Commissioner Rollins
PLEDGE
Commissioner Bolla
CALL TO ORDER
ROLL CALL
PROCLAMATIONS/RESOLUTIONS
1.Law Enforcement Appreciation Week/Police Officers Memorial Day
APPROVAL OF MINUTES
2.April 28, 2020 BCC Minutes
3.May 5, 2020 Infrastructure and Development, Parks and Recreation, and STEM Committee Minutes
PUBLIC COMMENTS
CONSENT AGENDA
4.Subordination Agreement for Martha Oglesby
5.Acceptance of Final Plat of Greyhawk Unit 2 for Recording
Final Plat for Recording Greyhawk Unit 2 (District 2 Commissioner Bolla)
6.Finance Business
The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
VIDEO7.Finance & Audit Committee Business
Approval of the Finance & Audit Committee Minutes of May 5, 2020.
NEW BUSINESS
VIDEO8.Items for Ratification - Processed under Local State of Emergency, Executive Order COVID-19

Requesting Approval of the following:

A)  Memorandum of Agreement between Florida Division of Emergency

Management and Clay County Board of County Commissioners Regarding

Pre-Staging Storage Facilities.

B)  Personal Protective Equipment (PPE) Decontamination Services Agreement between Battelle Memorial Institute and Clay County.

VIDEO9.Discussion regarding Buy American Act and preference for goods and materials that are made in the United States (Commissioner Rollins)
VIDEO10.Bid #19/20-28, CR 315C Shoulder Improvement and Paving
Approval to post notice of intent and award Bid #19/20-28, CR 315C Shoulder Improvement and Paving, to Preferred Materials, Inc. at a cost of $2,776,301.03. Additional approval of Agreement with Preferred Materials, Inc. for this project is requested. Approval will be effective after the 72 hour period for protest has expired.  Funding Source: 305-6094-563000 (Capital Improvement Proj. Fund /  CR 315C - CR 214 / Infrastructure) (D. Smith)
VIDEO11.Eisman and Russo Design Agreement-College Drive Resurfacing, Restoration and Rehabilitation Project
Approval of the College Drive engineering design agreement with Eisman & Russo, Inc., for the resurfacing/restoration and rehabilitation of College Drive from CR220 to SR21, for a term of 9 months, in the amount of $192,765.55. Funding Source: 305-6095-563000 (CIP Fund / College RRR CR 220 to SR 21 / Repairs and Maintenance) (D. Smith)
VIDEO12.Eisman and Russo Design Agreement-CR220 Resurfacing, Restoration and Rehabilitation Project
Approval of the CR220 engineering design Agreement with Eisman and Russo, Inc., for the resurfacing/restoration and rehabilitation of CR220 from Swimming Pen Creek to U.S.17, for a term of 9 months, in the amount of $591,272.00. Funding Source: 305-6098-563000 (Public Works/Repairs and Maintenance) (D. Smith)
VIDEO13.Technical Revisions - SHIP Program’s Local Housing Assistance Plan

Approval of the following two (2) technical revisions to the SHIP Program’s Local Housing Assistance Plan (LHAP). (C. Stewart/T. Sumner)

A.) Owner-Occupied Housing Strategy: This technical revision pertains to the “Maximum Award” allowed under the Owner-Occupied Housing Strategy. Florida Housing has requested that the County add the inspection fee and recording fee to the Maximum Award amount.

B.) Disaster Assistance Strategy: Changes to this strategy will provide rental and utility assistance for eligible applicants and will also provide mortgage and utility assistance to eligible homeowners affected during a declared state of emergency such as the COVID-19 pandemic. 

VIDEO14.Sunshine State Games Bid Letter of Support
Airstream Ventures is submitting a bid for the Sunshine State Games 2021, 2022 and 2023 and is requesting a letter of support from the county.  A draft letter from the County Manager is attached for approval. 
COUNTY MANAGER/CLERK OF THE BOARD
COUNTY ATTORNEY
TIME CERTAINS
15.5:00 PM TIME CERTAIN or as soon thereafter as can be heard - Consideration of an Ordinance amending the Code Enforcement Ordinance of Clay County to add a provision providing for the establishment of a Code Enforcement Lien Amnesty Program and, thereafter, approval of the Lien Amnesty Program criteria
16.5:00 p.m. or as soon thereafter as can be heard - Ordinance and Resolution to True-Up the CIP

Public Hearing to consider updates to the Capital Improvement Element (CIE) by Ordinance; and approval of Resolution amending the Non-CIE portion of the Clay County Capital Improvement Plan and reserves. Funding Source: Various Capital Improvement (O. Rabel)

LETTERS OF DOCUMENTATION
17.BCC bid openings

Bid Opening Tabulations for April 14, 2020:

A.  RFP #19/20-7, Tourism Department Advertising Agency of Record

PUBLIC COMMENTS
COMMISSIONERS' COMMENTS

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).