BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

 July 14, 2020

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


INVOCATION
Commissioner Hutchings
PLEDGE
Cindy Anderson (Ret.) United States Navy
CALL TO ORDER
ROLL CALL
A MOMENT IN HISTORY
PET ADOPTIONS
APPROVAL OF MINUTES
1.June 23, 2020 BCC Minutes
2.June 30, 2020 Special BCC Minutes
PUBLIC COMMENTS
CONSENT AGENDA
3.Approval of 2019 Recapitulation of the Tax Roll and Report of Error and Insolvencies for the 2019 Tax Roll
4.Acceptance of the Final Plat Luten Landing for Recording
5.Finance Business
The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
6.Finance & Audit Committee Business
Finance & Audit Committee Minutes of July 7, 2020.
OLD BUSINESS
NEW BUSINESS
VIDEO7.FY 20/21 Budget Requests from BCC & Constitutional Offices.
Overview of the FY 20/21 Budget Requests of the Board of County Commissioners (BCC) and Constitutional Offices. (O. Rabel)
VIDEO8.Second Amendment to Agreement #2014/15-155 with Push Media, LLC-Bus Bench Siting
Approval of the second amendment to agreement #2014/15-155 with Push Media, LLC, regarding adding additional locations to the bus bench siting agreement and modifying payment terms, with all other provisions of the original agreement remaining in full force and effect. Funding Source: 001-001-369905 (General Fund Revenue - Bus Benches Reimbursement) (C. Stewart)
VIDEO9.Lien Reduction

Case No. CE-06-017, 6336 Baylor Avenue, Keystone Heights, Florida

Michael Cribby, previous property owner

Lavonia Melvin, current property owner

VIDEO10.Lien Reduction

Case No. CE-09-094, 4427 Bondarenko Road, Keystone Heights, Florida

Donald Warren, previous property owner

Shawn Howse, current property owner

VIDEO11.Bid #19/20-33, Public Safety Radio Tower Upgrades - Equipment Purchase And Installation
Approval to award Bid #19/20-33, Public Safety Radio Tower Upgrades - Equipment Purchase And Installation to Motorola Solutions, further approval to accept their alternative price and project solution which includes complete replacement of the existing site buildings at 5 site locations and the requested upgrades at all locations for a total cost of $1,547,029.00. Approval will be effective after 72 hour period for protest has expired. Funding Source: 305-6109-564100 (Capital Improvement Proj. Fund / Radio Tower Upgrades / M & E Capitalized) (D. Motes)
VIDEO12.Donation of Surplus Fire Trucks to Argyle Volunteer Fire Dept.
Approval of donation of two (2) surplus fire trucks to the Argyle Volunteer Fire Department, a non-profit volunteer fire department located in the panhandle of Florida in Walton County. (L. Mock)
VIDEO13.Donation of Surplus Vehicle to the City of Keystone Heights
Approval of donation of a surplus vehicle to the City of Keystone Heights for use as a courtesy car at the Keystone Heights Airport. (H. Wanamaker)
VIDEO14.CARES Act (Troy Nagle)

1.  Approval of the Residential Application

2.  Approval of the Business Application

3.  Review and award of the Non-Profit Grants for CARES

4.  Overall Update on CARES

COUNTY MANAGER/CLERK OF THE BOARD
COUNTY ATTORNEY
TIME CERTAINS
VIDEO15.5:00 p.m. or as soon thereafter as can be heard - RFQ #19/20-40, Owner's Representative Services for 2020 Transportation Bonding Projects

As requested by the Finance & Audit Committee, five minute presentations will be provided in alphabetical order by the following two firms:

1.  England-Thims & Miller, Inc. = 90.66

2.  WGI, Inc. = 93.33

A committee consisting of the Engineering & Public Works Director, Economic & Development Services Director, and Engineering Senior Project Manager has performed the evaluation and ranking. Following presentations the Board will provide final ranking and request staff to begin negotiations with the #1 ranked firm.  Funding Source: Various Bond Accounts (D. Smith)

VIDEO16.5:00 p.m. or as soon thereafter as can be heard - Public Hearing for Budget Amendment to Reallocate Funding of CIP Projects for the CARES Act Projects

Public Hearing to consider updates to the Capital Improvement Element (CIE) by Ordinance; and approval of Resolution amending the Non-CIE portion of the Clay County Capital Improvement Plan and reserves. Funding Source: Various Capital Improvement Project Accounts (O. Rabel)

VIDEO17.5:00 p.m. or as soon thereafter as can be heard - Budget Resolutions to Address CARES Act Funding
Approval of Budget Resolutions to support the CIP funding reallocation necessary for addressing the needs for the CARES Act Projects. Funding Sources: 146-146-381500 (CARES Act Fund Revenue / Transfer from Capital Improvement Projects) and 120-120-312600 (2020 Bond Revenue Fund / Discretionary Sales Surtax Revenue) (O. Rabel)
LETTERS FOR ACTION
VIDEO18.Discussion of Appointment to the Planning Commission
Applications were received from Brian Kraut and Peter Davis for the vacant At-Large position on the Planning Commission.
VIDEO19.Discussion of Appointment to the Lake Asbury Municipal Service Benefit District (LAMSBD)

Christopher Newton resigned his Seat 3 position with the Lake Asbury Municipal Service Benefit District meeting in June of 2020.  Debra Barrett has since filled out paperwork to fill the vacancy and the LAMSBD voted at their July 6, 2020 meeting for her to fill the Seat and to have the Board of County Commissioners consider her appointment.  Ms. Barrett will fill the vacancy until the upcoming election and will run for the Seat.

VIDEO20.Discussion of Appointment to the Canvassing Board for August Primary and November General Elections
21.Bid Opening Tabulations

Bid Opening Tabulations for June 23, 2020:

A.  Bid #19/20-38, Doctors Lake Drive at Woodside Drive Pipe Culvert Replacement

B.  Bid #19/20-35, Four (4) Motor Graders

 

Bid Opening Tabulations for June 30, 2020:

A.  RFP #19/20-45, Economic and Development Services

B.  RFP #19/20-44, Broker and Consulting Services for Employee Benefits

 

Bid Opening Tabulations for July 7, 2020:

A.  Bid #19/20-27, Rear Elevator Modernization at the Administration Building

B.  RFP #19/20-49, DEO Voluntary Home Buyout Program & Project Management Services for Clay County Department of Emergency Management

 

PUBLIC COMMENTS
COMMISSIONERS' COMMENTS

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).