FINANCE AND AUDIT COMMITTEE

MEETING AGENDA

 December 6, 2022

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

1:00 PM



PUBLIC COMMENTS
BUSINESS
VIDEO1.Bid No. 22/23-5, Assistance to Firefighters Grant (AFG) Exhaust Extractors (C. LeRoy)

Approval to post the Notice of Intent and Award for Bid No. 22/23-5, Assistance to Firefighters Grant (AFG) Exhaust Extractors to Safe Air Corporation in the amount of $451,295.35 which includes the base bid and the alternate bid items. Approval of award will be effective after the 72 hour protest period has expired.

 

Funding Sources:

General Fund - All Grants Organization - Assistance to Firefighters Grant FY21-22 -Assistance to Firefighters (AFG) Grant Program - Buildings 

General Funds - Rescue Services 

Fire Control MSTU Fund - Fire Control MSTU

VIDEO2.Bid No. 22/23-8, Inspection of County Owned Water Treatment Facilities (J. Pierce)

Approval to post the Notice of Intent and Award for Bid No. 22/23-8, Inspection of County Owned Water Treatment Facilities to Two Fold Water Engineering, Inc. at the unit prices provided for in the submittal.

Approval of award will be effective after the 72 hour protest period has expired. 

Funding Source:

Various 

VIDEO3.Multiple Franchise Agreements for Container Service (M. Towns)

Approval of new Franchise Agreements for Container Service for a term of one year commencing January 1, 2023 and continuing through December 31, 2023: 

 

  • R&E Environmental Services, Inc.
  • CT Dumpster & Hauling, Inc.
  • North Florida Rolloff Service, Inc.
  • Outdoor Depot, Inc.
  • The Roofing Alliance LLC dba Model City Cartage
  • Black Creek Tree Company LLC dba BC Hauling
  • Kayco Roofing, LLC
  • Windy City Investment Group LLC dba Griffin Waste Services of Jacksonville
  • Pounders Ventures, LLC dba American Pride Dumpster Rental
  • MVP Florida East LLC and Dennis Junk Removal of Florida LLC dba JDog Junk Removal

 

Fees Deposited in Fund:

Universal Collection Fund -  Universal Collection - Solid Waste - Franchise Fees

VIDEO4.First Supplemental to Local Agency Program Agreement 2020/2021-105 with the State of Florida Department of Transportation for CR 220 Intersection Improvements at Town Center Parkway (R. Smith)

Approval of the First Supplemental to Local Agency Program (LAP) Agreement No. 2020/2021-105 with State of Florida, Department of Transportation (FDOT) in regard to the Intersection Improvements on CR 220 at Town Center Parkway Project.  This Supplemental provides additional funds in the amount of $100,000.00 for construction and construction engineering inspection (CEI) services. 

 Funding Source(Revenue):

Capital Improvement Plan (CIP) Fund - Capital Improvement Element - CR220 Town Center Boulevard Intersection - Infrastructure

 

VIDEO5.Local Agency Program Agreement with State of Florida Department of Transportation for Pedestrian Improvements on Evergreen Lane and Accompanying Resolutions (R. Smith)

A)  Approval of the Local Agency Program (LAP) Agreement with State of Florida Department of Transportation (FDOT) for the project management of the design of pedestrian improvements on Evergreen Lane from CR220B to Lisa Dawn Drive and Evergreen Lane to Doctors Inlet Elementary School (Project No. FPN 445571-1-38-02) in the amount of $2,644.00.  

 

B) Approval of Authorization Resolution.

 

C) Approval of Budget Resolution. 

 

 

Funding Source(Revenue):

Transportation Trust Fund - All Grants Organization - LAP - Design of Pedestrian Improvements on Evergreen Lane - LAP - Design of Pedestrian Improvements on Evergreen Lane - FDOT Safety - LAP Grants

 

VIDEO6.Local Agency Program Agreement with State of Florida Department of Transportation for CR 220 Intersection Improvements at Lakeshore Drive and Old Hard Road and Accompanying Resolutions (R. Smith)

A) Approval of Local Agency Program (LAP) Grant Agreement with State of Florida, Department of Transportation (FDOT) for construction and construction engineering inspection (CEI) Services in the amount of $1,783,983.00 for the Intersection Improvements Project on CR220 from west of Lakeshore Drive West to East of Old Hard Road (Project No.445562-1-58-01 & No. 445562-1-68-02).  

 

B) Approval of Authorization Resolution.

 

C) Approval of Budget Resolution.  

 

Funding Source(Revenue):

Capital Improvement Plan (CIP) Projects Fund - Non Capital Improvement Element  - Intersection Improvements on CR220 - Lakeshore Drive to Old Hard Road - LAP - Intersection Improvements on CR220 - Lakeshore Drive to Old Hard Road - FDOT Safety - LAP Grants

 
VIDEO7.Affordable Housing Advisory Committee Annual Report (T. Sumner)

Report on the Affordable Housing Advisory Committee Local Housing Incentive Strategies.

 

Funding Source:
Not Applicable

VIDEO8.Donation of Surplus Property (1995 Flex Bus) to C and C Ministries, Inc. (C. Grimm)

Approval for the donation of a 1995 Flex Bus, VIN No.1GF5BCVK2SD106220, declared as County surplus, to C and C Ministries, Inc. 

 

Funding Source:

Not Applicable

VIDEO9.Grant Application with the Environmental Protection Agency for Solid Waste Infrastructure for Recycling (SWIFR) Grant Program for Political Subdivisions of States and Territories (M. Mosley)

Approval to submit a Notice of Intent and Application to the Environmental Protection Agency (EPA) for the Solid Waste Infrastructure for Recycling (SWIFR) Grant Program for $4,000,000.00 to purchase 96-gallon recycling collection carts. 

 

Funding Source:
Not Applicable

VIDEO10.Grant Application with the Florida Fish and Wildlife Conservation Commission for Derelict Vessel Removal (M. Mosley)

Approval to submit Grant Application in the amount of $130,000 to Florida Fish and Wildlife Conservation Commission for the towing, removal, and disposal of three derelict vessels located in the St. Johns River and Doctors Lake within Clay County, Florida.

 

Funding Source:
Not Applicable

VIDEO11.Shared-Use Nonmotorized (SUN) Trail Program Funding Request and Accompanying Resolution for Long-Term Operation and Maintenance (M. Mosley)
A) Approval to submit a Grant Application for the design of a Shared-Use Nonmotorized (S.U.N.) Trail in alignment with the 2040 Bicycle and Pedestrian Map included in the Comprehensive Plan. The amount awarded will be based upon Engineer's Cost Estimate. 

B) Approval of Resolution for Long-Term Operation and Maintenance, if grant funding is awarded. 
VIDEO12.Award acceptance for FY21 State Criminal Alien Assistance Program (SCAAP) and Accompanying Resolutions (D. Garrett/V. Adams)

A) Approve acceptance of the FY21 State Criminal Alien Assistance Program (SCAAP) with the Office of Justice Programs of the U.S. Department of Justice in the amount of $12,404.00.

 

B) Authorize the Chairman to accept the award electronically through the Justice Grants System (JustGrants) including any required declarations and certifications.

 

C) Approval of the accompanying Budget Resolution.

 

Funding Source:

Sheriff - Countywide Fund - Detention - FY21 State Criminal Alien Assistance Program (SCAAP) - Personnel Services - Constitutional Officer

PROJECT UPDATE
VIDEO13.Grants Division - Live Update (M.Mosley)
VIDEO14.Public Works Projects - Live Update (T.Gardner)
VIDEO15.Engineering Projects - Live Update (R.Smith)
VIDEO16.Facilities Projects - Live Update (G.Price)
VIDEO17.Parks & Recreation Projects - Live Update (J.Pierce)
COUNTY MANAGER

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).