Approval to post the Notice of Intent to Award for Bid No. 22/23-46, Knowles Pit Public Works Building in the amount of $1,454,000.00 to Thomas May Construction Company. Approval of award will be effect after the 72 hour protest period has expired. All work will be completed within 240 days from Notice to Proceed. 

Funding Source:

Capital Improvement Plan (CIP) Projects Fund - Non Capital Improvement Element - Public Works Maintenance Buildings -Buildings 

Approval to accept staff's ranking and selection of the top ranked Contractor for RFQ No. 22/23-53, Construction Manager at Risk (CMAR) for the Clay County Building/Economic Development Services Facility. Approval of award will be effective after the 72 hour protest period has expired. 

1. Scorpio - 92.6

2. Allstate Construction, Inc. - 91.4

3. Charles Perry Partners, Inc. - 91.2

4. Parrish McCall Constructors - 88.4

5. Stellar Group, Inc. - 88

6. Meyer Najem Construction - 87.9

7. E. Vaughn Rivers - 86.2

8. Carlton Construction, Inc. - 85.1

9. Auld & White Constructors LLC - 84.9

A committee consisting of Building Director, Engineering Director, and Program Manager of Facilities performed the evaluation and ranking of the responses received. If desired, the Board may request presentations from the Contractors. Agreements will be negotiated and brought back to the Board for approval.

Funding Source:

Building Fund - Non Capital Improvement Element - Building Department Building - Buildings 

Approval to accept staff's ranking and selection of the top ranked Contractor for RFQ No. 22/23-47, Construction Manager at Risk (CMAR) for the Clay County Public Safety Facility. Approval of award will be effective after the 72 hour protest period has expired. 

1. Ajax Building Company - 96.00

2. Auld & White Constructors, LLC - 90.7

3. Meyer Najem Construction - 89.7

4. Stellar Group, Inc. - 83.7

5. Parrish McCall Constructors - 83.7

6. E. Vaughn Rivers, Inc. - 82

7. Allstate Construction, Inc. - 80.3

8. Carlton Construction, Inc. - 71.7

A committee consisting of Building Director, Battalion Chief and Facilities Construction Manager performed the evaluation and rank of the responses received. If desired, the Board may request presentations from the Contractors. Agreements will be negotiated and brought back to the Board for approval.

Funding Source:

Capital Improvement Plan (CIP) Projects Fund - Non Capital Improvement Element - Various Public Safety Projects - Buildings 

Approval of Agreement with Cathedral Corporation for Trim Processing and Exemption Renewals in accordance with the price tables attached.  Term will commence on July 1, 2023 through June 30, 2026 and/or until services are complete for that tax year. The Agreement also allows for the right to negotiate similar printing, processing, mailing, and/or planning and design services and other individual projects with the Contractor to include costs and scope. Such services may include the production of certain letters, forms and documentation to property owners of the County on an as needed basis and as approved by both parties by a written amendment which may be approved by the County Manager.  

Funding Source:

General Fund-Board Of Tax Adjustment-Freight & Postage

Approval of the Cooperative Agreement with the City of Jacksonville for Medical Examiner Services, for the term of 10/1/2023 through 9/30/2028, per the District IV Medical Examiner's Office fee schedule attached.

Funding Source:

Gen Fund-Medical Examiner-Other Contractual Services

A) Acceptance of the Edward Byrne Memorial Justice Assistance Grant (JAG) Award Agreement with the Florida Department of Law Enforcement (FDLE) Re: 8C109 Drug Reduction and Enforcement Initiative, FY2021; Federal Award No.: 15PBJA-21-GG-00241-MUMU, with the Clay being allocated $55,665.00. 

B)  Approval of the accompanying Budget Resolution.

Funding Source:

Sheriff - Countywide Fund Revenue - Justice Administrative Grant

Approval of the Secondary Employment Agreement with the Clay County Sheriff's Office for use of authorized deputies supervising the juvenile work crews related to the Sheriff's Work Ethic and Training Program (SWEAT).  Rates provided for in this Agreement include $42.00/hour for deputy sheriff, $46.00/hour for the Supervisor Coordinating the program efforts. Term of the contract: July 1, 2023-June 30, 2024.  This program is funded by a Department of Juvenile Justices grant. 

Funding Source:

General Fund - All Grants Organization - Professional Services - Clay County Sheriff's Work Ethics and Training (SWEAT) Program

Approval of Budget Resolution in the amount of $1,500 awarded by Dollar General Literacy Foundation to be used to support the creation and/or expansion of summer reading programs. 

Funding Source: General Fund Revenue - Contributions/Donations

Neil Porter was appointed to fill the vacant Accommodations Seat previously held by Susan Hill.  The seat is due to expire in July and Mr. Porter seeking re-appointment to the seat.

Gi Teevan's term (Citizen Seat) is set to expire in July and she will not be seeking re-appointment.  Applications have been received from Brandon Ludwig and David Diaz seeking appointment of the vacancy.

Bid Opening Tabulation for May 16, 2023:

A. Bid No. 22/23-47, Construction Manager at Risk (CMAR) for Clay County Public Safety Facilities

Bid Opening Tabulation for May 23, 2023:

A. Bid No. 22/23-54, SHIP Demolition and Reconstruction Project - Cypress Avenue, Green Cove Springs, Florida

Bid Opening Tabulation for May 26, 2023:

A. Bid No. 22/23-46, Knowles Pit Public Works Building

Bid Opening Tabulation for June 02, 2023:

A. Bid No. 22/23-22, Gate and Security System Upgrades at Clay County Emergency Operations Center