| | | | | | | | | |  | BOARD OF COUNTY COMMISSIONERS MEETING AGENDA February 27, 2024 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 4:00 PM |
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| | | | | | | | | | PROCLAMATIONS/RESOLUTIONS |
| | | | | | | | | | 4. | Finance Business | | | | The Finance Department business is submitted to request approval and
ratification by the Board for various warrants and disbursements in order
to meet the requirements of Ch. 136.06 (1) FL Statute. Acceptance and
disposal of various Board property and various documents are submitted
for the Board's information. At times, approval is requested for various
finance related issues. | | | 5. | FY 2023/2024 Schedule of Fees and Services (R.Kantor) | | | | Approval of Resolution No. 2022/2023-71 AM2 to update the FY 2023/2024 Schedule of Fees and Services for Department of Health, Engineering, and Parks and Recreation and to add under Parks and Recreation the Outdoor Adventure Park, which will now include the Gun Range, and the Regional Sports Complex. | | | 6. | Single/Sole Source Purchase Authorization and Agreement for Software Purchase - RecTrac 3.1 (J.Pierce) | | | | A) Approval of Sole Source Purchase with Vermont Systems for the Purchase of RecTrac 3.1 Software.
B) Approval of Agreement with Vermont Systems for a sixty (60) month term beginning on the effective date of the agreement. Initial term of the Agreement includes Software and training for a total not to exceed $44,730.00. Annual recurring maintenance and support fees will be billed on October 1st of each year in the amount of $27,480.00 subject to adjustments.
C) Approval of Advanced Payment for initial implementation fees of RecTrac 3.1. Annually the maintenance and support fees will be paid in advance.
Funding Source:
General Fund - Parks and Recreation Administration - Software Subscriptions | | | 7. | Fourth Amendment and Renewal to Agreement No. 2020/2021-207 for Agronomic Services for Clay County Parks with Agrow Pro, Inc. (J. Pierce) | | | | Approval of the Fourth Amendment and Renewal to Agreement No. 2020/2021-207 for Agronomic Services for Clay County Parks with Agrow Pro, Inc. to include field applications, aeration, Verti-cutting, and mowing, for the Clay County Regional Sports Complex beginning April 1, 2024, and renewing the Agreement for an additional one (1) year term beginning June 22, 2024 through June 21, 2025 in an amount not to exceed $312,010.05.
Funding Source:
General Fund - Grounds Maintenance - Repairs and Maintenance | | | 8. | FY 2023 Homeland Security Grant Program (HSGP) Federally Funded Subaward and Grant Agreement R0885 with the State of Florida, Division of Emergency Management regarding Fire Hazmat Sustainment (M. Covey) | | | | A) Approval of the FY 2023 Homeland Security Grant Program (HSGP) Federally Funded Subaward and Grant Agreement R0885 with the State of Florida, Division of Emergency Management regarding Fire Hazmat Sustainment for the purchase of hazmat equipment. The award/maximum reimbursement amount is $72,690.00.
B) Approval of accompanying budget resolution.
Funding Source (Revenue):
General Fund / All Grants Organization / FY2023 Homeland Security Grant Program / 2023-24 HSGP / Machinery and Equipment - Capitalized | | | 9. | Agreement for Traffic Counts, Capacity Table and Mobility Fee Studies with Gannett Fleming, Inc. (C.Stewart) | | | | Approval of the Agreement for Traffic Counts, Capacity Table and Mobility Fee Studies with Gannett Fleming, Inc. in the lump sum amount of $171,297.00 to be completed by August 27, 2025.
Funding Sources:
Unincorporated Municipal Services MSTU Fund - Planning Department -Professional Services - Traffic Count and Capacity Study
Unincorporated Municipal Services MSTU Fund - Planning Department -Professional Services - Mobility Fee Study | | | 10. | First Renewal and Second Amendment to Agreement No. 2021/2022-129 for Stormwater Pond Mowing with Island Outdoor Management, Inc. (E. Pope) | | | | Approval of the First Renewal and Second Amendment to Agreement No. 2021/2022-129 for Stormwater Pond Mowing with Island Outdoor Management, Inc., increasing the per acre cost from $121.25 to $141.25, effective March 1, 2024, and renewing the agreement through March 21, 2025.
Funding Source:
Transportation Trust Fund-Public Works-Repairs and Maintenance | | | 11. | Florida Shared-Use Nonmotorized Trail Network Program Grant Agreement with the State of Florida Department of Transportation, FPN: 449202-3-54-01 design, construction and CEI of a shared use nonmotorized trail on Long Bay Road and Old Jennings Road from SR 21 to Live Oak Lane (R. Smith/M. Covey) | | | | A) Approval of the Florida Shared-Use Nonmotorized Trail Network Program Grant Agreement with the State of Florida Department of Transportation, FPN: 449202-3-54-01 design, construction and CEI of a shared use nonmotorized trail on Long Bay Road and Old Jennings Road from SR 21 to Live Oak Lane in the amount of $17,051,455.00.
B) Approval of accompanying Resolution authorizing entry into the Grant Agreement.
C) Approval of the accompanying Budget Resolution.
Funding Source:
Capital Improvement Plan (CIP) Projects Fund / All Grants Organization / SUNTrail Long Bay – Old Jennings to Live Oak Lane / SUNTrail Long Bay-Old Jennings to Live Oak Lane / Infrastructure
| | | 12. | Planning Districts Map update (D. Selig) | | | | Resolution 89-21R(E) will replace Exhibit A (the Planning Districts Map) with an updated map in order to rename three of the Planning Districts. This change is sought in order to remove confusion between the County’s name for one of its Citizen Advisory Committees and the name of the City of Green Cove Springs Citizen Advisory Committee. | | | 13. | Statewide Mutual Aid Agreement with the Florida Division of Emergency Management (FDEM) for Emergency Assistance (M. Ladd) | | | | A) Approval of the Statewide Mutual Aid Agreement with the Florida Division of Emergency Management (FDEM) for Emergency Assistance, beginning on the effective date and continuing until terminated by either party.
B) Approval of the accompanying authorizing resolution.
Funding Source:
Not applicable at this time | | | 14. | Franchise Agreement for Container Service with Capital Waste Services, LLC (M. Towns) | | | | A) Approval of Herrington Industries, Inc. dba Strickland Construction Services’ transfer of its Franchise in whole for Container Service to Capital Waste Services, LLC.
B) Approval of entry into a Franchise Agreement with Capital Waste Services, LLC for a term commencing upon execution and continuing through March 31, 2028.
Funding Source (Revenue):
Solid Waste Fund-Environmental Service-Franchise Fee - Solid Waste | | | 15. | Approval of Equipment Easement between Clay County and BellSouth Telecommunications, LLC, d/b/a AT&T Florida, for property located in Section 28, Township 5 South, Range 26 East, Clay County, Florida (C. Grimm) | | | | | | | 16. | Interlocal Agreement Between the School Board of Clay County, Florida and Clay County, Florida Re: Funding for Transition of School Resource Officers to CCSO (March 1, 2024 – August 30, 2024) (T. Nagle) | | | | Approval of budget resolution. | | | 17. | First Renewal for Continuing General Engineering Consulting Services for Planning & Design (R. Smith) | | | | Approval of the First Renewal and Amendment to Continuing General Engineering Consulting Services Agreements with the listed firms for a period of one (1) year commencing on February 22, 2024 and continuing through February 21, 2025. Projects are assigned via Work Orders outlining the scope of the project and the project amount based on the rates provided for in the respective Agreements.
1. Jones Edmunds & Associates, Inc. - 2021/2022-110 RN1
2. GAI Consultants, Inc. - 2021/2022-109 RN1
3. WGI, Inc. - 2021/2022-111 RN1
Funding Sources:
Varies depending on project | | | 18. | Acceptance for Final Re-Plat for Recording- Cathedral Oak Parkway Phase 1 Second Replat (District 5, Comm. Burke) | | | | Staff has reviewed and recommends that the Board accept and approve the final plat of Cathedral Oak Parkway Phase 1 Second Replat for recording. |
| | | | | | | | | | TIME CERTAIN - 5:00 p.m. or as soon thereafter as can be heard. |
| | | | | | | | | VIDEO | | 19. | First Public Hearing to consider adoption of ZON-23-00029 (Airport Code Art. III) (D. Selig) | | | | A. A zoning text amendment to add regulations related to the use of aircraft and airports to Article III of the land development code.
This item was continued by the Planning Commission. Staff is requesting the item be continued. | | VIDEO | | 20. | Public Hearing on Ordinance and Resolution to Amend the Capital Improvement Plan and Other Budget Adjustments (R. Kantor) | | | | A) Public Hearing to consider approval of Ordinance amending the Capital Improvement Element (CIE) portion of the Clay County Capital Improvement Plan.
B) Approval of Resolution amending the Non-CIE portion of the Clay County Capital Improvement Plan.
C) Approval of amendment to the FY23/24 budget.
Various Funding Sources | | VIDEO | | 21. | Award of Bid No. 22/23-98, CR 218 from Cosmos Avenue to Pine Tree Lane Road Improvements (E. Dendor) | | | | Approval to post the Notice of Intent to award Bid No. 22/23-98, CR 218 from Cosmos Avenue to Pine Tree Lane Road Improvement to Anderson Columbia Co., Inc. This award includes the County’s portion of the Base Bid ($17,126,084.01) along with CCUA's portion ($1,662,901.47). CCUA’s award portion is contingent on CCUA Board consideration and approval scheduled for March 5th. In addition, the award shall allow for the County to amend the Agreement with Anderson Columbia to add Bid Option 1 and 2 should additional funding become available. Work is to be completed September 2025.
Funding Source:
Bond Construction Fund - Capital Improvement Element - CR 218 Wide Pinetree Cosmos - Infrastructure
Capital Improvement Plan (CIP) Fund-West Sector - Capital Improvement Element - CR 218 Wide Pinetree Cosmos - Infrastructure | | VIDEO | | 22. | Final Public Hearing to consider COMP 23-0016 and ZON 23-0028. (District 5, Comm. Burke) (M. Brown) | | | | COMP 23-0016 Small Scale land use change 10 acres from Agriculture to Agriculture/Residential
ZON 23-0028 Zoning map amendment of 10 acres from Agricultural to Agricultural/Residential. | | VIDEO | | 23. | Final Public Hearing to consider PCD 23-0016. (District 1, Comm. Cella) (M. Brown) | | | | Rezoning of 1.36 acres from PCD and BA to PCD. | | VIDEO | | 24. | Public Hearing for the purpose of considering the entry into a Purchase and Sale Agreement for the purchase by the County of real property necessary for future Public Safety facilities, more particularly described as Tax Parcel No. 16-06-25-021733-001-03, and authorization for County Manager to execute all documents necessary to close the acquisition (C. Risinger/C. Grimm) | | | | This item was continued from the February 13, 2024 Board meeting. |
| | | | | | | | | VIDEO | | 25. | Bid Opening Tabulations (K. Smith) | | | | Bid Opening Tabulations for February 6, 2024:
A. RFB No. 23/24-025, CR 218 from Cosmos Avenue to Pine Tree Lane Roadway Improvements - Bonded Transportation Program
Bid Opening Tabulations for February 13, 2024:
A. RFB No. 23/24-041, Document Scanning Services
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In accordance with the Americans with Disabilities
Act, any person needing a special accommodation to participate in this matter
should contact the Clay County ADA Coordinator by mail at Post Office Box 1366,
Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later
than three (3) days prior to the hearing or proceeding for which this notice
has been given. Hearing impaired persons can access the foregoing telephone
number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or
1-800-955-8771 (TDD).
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