Approval to accept staff's ranking and selection of the top ranked Firm, Kimley-Horn and Associates, Inc., for RFP No. 23/24-026, Veterans Park Feasibility Study and Site Plan. Approval will be effective after the 72-hour protest period has expired.  

1. Kimley-Horn and Associates, Inc. - 92.7 (Phase 1 = $85,000 Phase 2 = $90,000 = $175,000) 

2. Halff Associates, Inc. - 89 (Phase 1 = $160,000 Phase 2 = $90,000 = $250,000)

3. Pond & Company, Inc. - 88 (Phase 1 = $63,390 Phase 2 = $72,765 = $136,155)

4. Matthews | DCCM - 80.7 (Phase 1 = $48,000 Phase 2 = $22,000 = $70,000)

A committee consisting of the Deputy Director of Planning and Zoning, Special Projects Coordinator of Economic and Development Services, and the Director of Parks and Recreation performed the evaluation and ranking of the responses received. Evaluation was based on Qualifications, Previous Work, Approach/Methodology, Timeline, Reference and Fee Structure. This is funded by ARPA therefore Firms were informed that Services must be completed by Sept. 30, 2024. If desired, the Board may request presentations from the Firms.  The RFP stated that Phase 2 was contingent upon the outcome and acceptance of Phase 1.  An Agreement will be negotiated and brought back to the Board for approval. 

Funding Source:
American Rescue Plan Fund - All Grants Organization - Professional Services - Veterans Park Feasibility Study and Site Plan

A) Approval of the Fourteenth Renewal to Agreement No. 2009/2010-88 for the Continued Licensing, Maintenance, and Support of the GIS Software System (ArcGIS) with Environmental Systems Research Institute, Inc. (ESRI) in the amount of $39,240.00 beginning May 1, 2024 through April 30, 2025. 

B) Additional approval of Advanced Payment for the annual cost.

Funding Source:
General Fund - Management Information Systems - Repairs and Maintenance

Approval of the Continuing General Architectural/Engineering Consulting services Agreements with the Firms listed below for a variety of County projects as needed. The Agreements are for a term of two (2) years at the rates specified within the Agreements.  The Board awarded to 7 Firms, the remaining Agreements will be brought to the Board for approval upon final negotiations. 

1. Bhide & Hall Architects

2. Dasher Hurst Architects, P.A.

3. PQH Group Design, Inc

4. Walker Architects, Inc.

Funding Sources:

Various Accounts

Acceptance of the Shadowcrest at Rolling Hills Subdivision by the County for maintenance with the creation of a MSBU.

Approval of the Agreement Governing Fixed Capital Outlay Grants and Aids between Clay County and State of Florida Department of Children and Families and Letter of Intent/Facility Program in an amount not to exceed $3,000,000.00 towards a project for the Construction of a Substance Use Disorder Recovery Center.   All funds for this project will be disbursed on or before June 30, 2028.  

Funding Source:

Revenue - TBD with Budget Resolution

A) Approval of the Construction & Maintenance Agreement with State of Florida Department of Transportation, Financial Project Id. No.:446808-2-52-01, Re: SR 21/Blanding Blvd. From South of Wells Road to Duval County Line.

B) Approval of the accompanying Authorizing Resolution.

Funding Source:

N/A 

A) Approval of the Fourth Modification to Subgrant Agreement No. 2019/2020-111 for Flood Mitigation Assistance re: Lazy Acres Road with the Florida Division of Emergency Management, increasing the federal funding in the amount of $34,650.00 and reinstating and extending the agreement through January 31, 2025.

B) Approval of the Accompanying Budget Resolution.

Funding Source(Revenue):

General Fund - All Grants Organization - Flood Mitigation Assistance (FMA) 4055 Lazy Acres Rd - Flood Mitigation Assistance (FMA) Grant-Lazy Acres Road - Federal Grants - Physical Environment 

Approval to post Notice of Intent to Award Bid No. 22/23-080, 4055 Lazy Acres Road External Stairway Reconstruction (Re-Bid) to Keystone Custom Builders, Inc. in the amount of $38,500.00. Approval will be effective after the 72 hour protest period has expired. 

Funding Source:

General Fund - All Grants Organization - Flood Mitigation Assistants (FMA) 4055 Lazy Acres Rd - Flood Mitigation Assistance (FMA) Grant - Lazy Acres Road - Other Contractual Services 

Approval of Fourth Amendment to Flood Mitigation Assistance Grant Agreement No. 2019/2020-112 with Stephen M. Williams reinstating and extending the term of the Agreement through January 31, 2025.  

Funding Source: 

General Fund - All Grants Organization - Flood Mitigation Assistants (FMA) 4055 Lazy Acres Rd - Flood Mitigation Assistance (FMA) Grant - Lazy Acres Road - Other Contractual Services 

A) Approval of the Mitigation Credit Purchase Agreement with Nochaway Mitigation Preserve, LLC for the purchase of Mitigation Credits in the amount of $182,000.00 regarding the development of the Clay County Animal Shelter.  

B) Approval of Advanced Payment of the Deposit in the amount of $27,300.00.

Approval to reject the proposal received from Baker Consulting & Engineering, LLC for RFP No. 23/24-040, Design-Build of the Traffic Signal at Eagle Landing Parkway and Oakleaf Plantation Parkway. The proposal received is over budget. Staff will re-evaluate the project to determine the best method to procure the services needed. 

1. Baker Consulting & Engineering, LLC - 80.00

A committee consisting of the Deputy Director of Engineering, Traffic Control Division Coordinator, and Economic & Development Services Coordinator performed the evaluation of the responses received.  Baker Consulting & Engineering, LLC. is qualified to do the work as demonstrated in the scoring however the design build cost exceeds budget. 

Approval to post the Notice of Intent to Award Bid No. 23/24-045, Onsite Concrete and Asphalt Mill Crushing to Knepps Construction & Excavating of Florida, LLC at the unit prices provided in the Bid submittal.  The contractor will be paid only for tonnage reported by weight tickets provided to the Clay County Project Manager or designee. The agreement will remain in effect for two (2) years from the date of award by the Board. Approval of award will be effective after the 72-hour protest period has expired.  

Funding Source:

Transportation Trust Fund - Public Works - Other Contractual Services

This proposed change reduces the zoning districts that allow for land clearing debris off-site disposal facility as a conditional use and clarifies that the disposal is for off-site debris only.

Staff requests a continuance  of this item and designation of Zoning In Progress.

The following individuals are seeking re-appointment to their seats on the Board of Adjustments:

• Thomas Goldsbury
• Brandon Ludwig
• Brian Kraut

Bid Opening Tabulation for March 5, 2024:

A. RFP No. 23/24-026, Veterans Park Feasibility Study and Site Plan

Bid Opening Tabulation for March 8, 2024:

A. RFB No. 23/24-045, Onsite Concrete and Asphalt Milling Crushing Services

Bid Opening Tabulation for March 12, 2024:

A. RFB No. 23/24-039, Walter Odum Drainage Project (ARPA)

Bid Opening Tabulations for March 15, 2024:

A. RFB No. 23/24-008, Ronnie Van Zant Park Stabilization, Docks, and Erosion Control Project (ARPA)

B. RFB 23/24-038, Inspections, Maintenance, and Repair of Fire Suppression Equipment

C. RFB No. 23/24-047 County Right-of-Way Mowing Services (North)

D. RFB No. 23/24-052, County Right-of-Way Mowing Services (South)