| | | | | | | | | |  | BOARD OF COUNTY COMMISSIONERS MEETING AGENDA September 10, 2019 Administration Building, 4th Floor, BCC Meeting Room, 477 Houston Street, Green Cove Springs, FL 32043 4:00 PM |
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| | | | | | | | | | SPECIAL STAFF RECOGNITION |
| | | | | | | | | | PROCLAMATIONS/RESOLUTIONS |
| | | | | | | | | | 3. | Approval of Minutes for May 15, 2019 TDC Meeting | | | | The May 15, 2019 TDC Minutes were approved by the TDC at their August 21, 2019 meeting. | | | 4. | Finance Business | | | | The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues. | | | 5. | Request by Clay County Tax Collector for Extension of 2019 Tax Roll prior to completion of Value Adjustment Board hearings | | | | Tax notices must go out November 1, 2019, and final action of the Value Adjustment Board (VAB) will not occur until after November 1, 2019. Therefore, the Tax Collector is requesting that the Board utilize the attached resolution to order the Clay County Value Adjustment Board, pursuant to Sections 197.323 and 193.122, Florida Statutes, to certify the assessment roll prior to completion of VAB hearings. See attached letter and resolution. |
| | | | | | | | | | 6. | First Renewal to Agreement #2018/2019-46 with Kronos Incorporated-Telestaff | | | | Approval of advance payment and authorization to piggyback Cobb County, Georgia Contract #18220 with Kronos Incorporated, for the purpose of activating this first renewal of Clay County Agreement #2018/2019-46 (Telestaff software support services), for a term of one year, at the price of $8,550.14. Funding Source: 001-2103-546100 (General Fund / PS-Admin & Comm / Repairs & Maintenance) (D. Motes) | | | 7. | Environmental Services Fiscal Year 2019-20 Fee Schedule | | | | Approval of the following changes to Environmental Services' Fee Schedule for the Fiscal Year 2019-2020: 1) adjust tipping fees for passenger and off road tires, and 2) add out-of-county tipping fees for Class I garbage, construction and demolition debris, yard waste, and tires to become effective upon final adoption of ordinance. (M. Towns) | | | 8. | Second Renewal of Agreement #14/15-164 with Zabatt Power Systems, Inc. | | | | Approval of the Second Renewal of Agreement #14/15-164 with Zabatt Power Systems, Inc. for generator maintenance services, for a term of one year, at the price of $43,712.50. Funding Source: 001-1202-546100 (General Fund / Building & Grounds Maintenance/Custodial Services Division / Repairs and Maintenance) (J. Householder) | | | 9. | RFQ #18/19-36, Continuing Services Contract for Architectural Services | | | | Approval to accept staff's ranking of RFQ #18/19-36, Continuing Services Contract for Architectural Services and award to the two (2) top ranked firms, Dasher Hurst Architects as Primary and Bhide & Hall Architects as Secondary. Approval will be effective after 72 hour period for protest has expired. Bid submittals are available in the Purchasing Division for review.
1. Dasher Hurst Architects = 80.66
2. Bhide & Hall Architects = 80.33
3. Ebert Norman Brady Architects = 72.66
4. Brame Heck Architects, Inc. = 59
5. Robert E. Taylor AIA Architect = 55.66
A committee consisting of the Facilities Maintenance Director, Deputy Director Engineering & Traffic Operations and Building Inspector has performed the evaluation and ranking. If desired, the Board may request presentations from the firms. Funding Sources: Various - 531000 (Various Funds & Divisions / Professional Services) (J. Householder) | | | 10. | LAP Agreement and Resolutions Regarding CR209 Construction (CR315B to Henley Road) | | | | Approval of the Local Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT), the accompanying Participant Resolution and Budget Resolution, regarding the construction of CR209 (from CR315B to Henley Road), with a term commencing at Agreement execution and continuing until December 31, 2021, with FDOT's participation up to the maximum of $748,937.00. Funding Source: 101-101-331493 (Transportation Trust Fund / FDOT Safety Imprv-LAP Grants Revenue) (D. Smith) | | | 11. | 2019/2020 TDC Event Marketing Grant Award Recommendations | | | | Approval, pending adoption of the FY 19-20 Budget, of the FY19-20
TDC Event Marketing Grant Award Recommendations as listed as
Option 2. Full scoring sheet and applications are available upon
request. Funding Source: 109-1910-548005 (Tourism Development Fund
/ Tourism & Film Development / Reimbursement Grants) (K. Morgan) | | | 12. | Fee Agreement with Constangy, Brooks, Smith & Prophete, LLP | | | | Approval of proposed new fee agreement with Constangy, Brooks, Smith & Prophete, LLP for labor and employment law consulting services for the period of October 1, 2019 through September 30, 2020 at the rates of $240/hr. for partner time and $225/hr. for associate time. Funding Source: 001-0301-531200 (Gen. Fund / County Attorney / Legal) (C. Grimm) | | | 13. | 2019-2020 Funding Agreement - Urban Jacksonville, Inc., d/b/a Aging True Community Senior Services | | | | Approval of funding agreement between Clay County and Urban Jacksonville, Inc., d/b/a Aging True Community Senior Services for FY 2019-2020 in the amount of $463,784.00 to provide funding for services rendered in connection with the Older American Act. Funding Source: 001-1907-Various (General Fund / Aging True - Older American Act / Various) (C. Grimm) | | | 14. | 2019-2020 Lease Agreement - Urban Jacksonville, Inc., d/b/a Aging True Community Senior Services | | | | Approval of the FY 2019-2020 Lease Agreement between Clay County and Urban Jacksonville, Inc., d/b/a Aging True Community Senior Services, for four (4) Senior Center locations in Clay County. Funding Source: Not Applicable (Revenue) (C. Grimm) | | | 15. | 2019-2020 Funding Agreement - Jacksonville Transportation Authority (JTA) | | | | Approval of FY 2019-2020 Funding Agreement between Clay County and Jacksonville Transportation Authority to provide funding for services rendered in connection with the Transportation Disadvantaged Program. Funding Sources: 001-1909-Various (General Fund / JTA/MV Services - Transportation / Various) (C. Grimm) |
| | | | | | | | | | COUNTY MANAGER/CLERK OF THE BOARD |
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In accordance with the Americans with Disabilities
Act, any person needing a special accommodation to participate in this matter
should contact the Clay County ADA Coordinator by mail at Post Office Box 1366,
Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later
than three (3) days prior to the hearing or proceeding for which this notice
has been given. Hearing impaired persons can access the foregoing telephone
number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or
1-800-955-8771 (TDD).
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