FINANCE AND AUDIT COMMITTEE

MEETING AGENDA

 January 21, 2020

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

3:00 PM


PUBLIC COMMENTS
Committee Agenda Items
VIDEO1.Parks & Recreation FEMA Grant Projects

Approval of the Budget Resolution in the total amount of $88,593.00 to establish budgets for FEMA Grant Projects for the Parks & Recreation Division. The projects are associated with necessary repairs due to damages received during Hurricane Irma.

A. Camp Chowenwaw Park Fence (3201F)

B. Main Street Boardwalk Stairs (3201G)

C. Fairgrounds Equipment Storage Barn (3201H)

Funds were received, but not expended during the FY 18/19 budget cycle. Funding Source: 001-001-399002 (General Fund Revenue - Cash Carry Forward) (O. Rabel)

VIDEO2.RFP #19/20-20, Tourism Department Sports Marketing and Sales

Discussion regarding evaluation of RFP #19/20-20, Tourism Department Sports Marketing and Sales. The bid solicitation was sent to fifteen companies with only one response from Airstream Ventures at a cost of $66,000 annually.

Evaluation Scoring:

1.  Airstream Ventures = 52.33

The evaluation of the proposal was performed by the Tourism Director, Recreation Division Manager, and the Recreation Program Manager.  Funding Source: 109-1910-580100 (Tourism Development Fund / Tourism & Film Dev / Product Development) (K. Thomas)

VIDEO3.Second Amendment to Adult Drug Court FY 2019/2020 Funding Agreement with Clay Behavioral Health Center, Inc.

Approval of the Second Amendment to the FY 2019/2020 Adult Drug Court Funding Agreement #2018/2019-139 with Clay Behavioral Health, Inc., modifying a service with no change in the contract amount or length of term. Funding Source: 134-1067-531000 (State Court/Local Req. Fund / Drug Court / Professional Services) (C. Grimm)

  

VIDEO4.Lake Asbury Junior High School Hurricane Retrofit 2019 Agreement
Approval of the Agreement with Charles Perry Partners, Inc., for the Lake Asbury Junior High School Hurricane Retrofit 2019 Project, for a term of 154 calendar days after the notice to proceed date, in the amount of $168,750.00. Funding Source: 001-2102F-546100 (General Fund / Shelter Retrofit-Schools / Repairs and Maintenance) (D. Motes/G. East)
VIDEO5.Inter-Agency Public Works Agreement with the State of Florida Department of Corrections
Approval of the Inter-Agency Public Works Agreement with the State of Florida, Department of Corrections, for work squad inmates, for a term of three years. Funding Source: Not Applicable (D. Smith)
VIDEO6.Certification of Completion-CR209 Design (from Henley Road to CR315B at CR739B Intersection)
Approval of the Certification of Completion Agreement with the Florida Department of Transportation, for participation in the project management of the design of CR209 (from Henley Road to CR315B at CR739B Intersection). Funding Source: 131-1805C-512000 (Unincorporated Municipal Services MSTU Fund / LAP PM-Intersection Design CR209 / Regular Salaries) (D. Smith)
VIDEO7.Professional Architectural Continuing Services Agreement with Dasher Hurst Architects
Approval of the Professional Architectural Continuing Services Agreement with Dasher Hurst Architects as primary awardee, for a term of 24 months, with specific projects to be authorized via approved Work Orders based on the fee schedule submitted with RFQ #18/19-36. Funding Source: Various Funds Divisions 531000 / Professional Services) (J. Householder)
COUNTY MANAGER/CLERK OF THE BOARD
VIDEO8.Line of Duty Benefits
Discussion of Line of Duty Death Benefits. 

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).