Currently a waiver of sections 5(C)(8), (9) and (10) of the Purchasing Policy requiring competitive quotes is in place for the purchase of EMS supplies and medications through the FY 19/20 Budget cycle (approved 7/9/19 BCC Meeting).  The request for the waiver was a result of cost fluctuations and availability of items.  As a result of COVID-19, an additional request is being made to include cleaning and janitorial supplies (used by various departments) to the waiver.  These type of supplies continue to either not be available or the cost and packaging of the supplies fluctuate making it difficult to obtain competitive quotes.

Approval of renaming the budget allocation of a $7,500 Product Development Sponsorship for a Golf Tournament to allow for expenses associated with USA Cycling in the Tourist Development Council (TDC) Fund 109. There will be no change to the overall Tourism budget with this action. Funding Source: 109-1910-580100 (Tourist Development Fund / Tourism / Product Development) (K. Morgan)

Approval to waive the Purchasing Policy as it relates to issuing payments to Universal Engineering Sciences Inc. for Building Department Inspection Services.  A Purchase Order was issued for $24,000.00 under the informal bid process (3 written quotes).  In accordance with the County's Purchasing Policy formal and competitive bids are required for all purchases equal to or greater than $25,000.  As described in the attached memorandum, staff did not anticipate exceeding $24,000 under the informal 3 written quote requirement. A formal bid has been issued, which will resolve this issue going forward.   

Approval of a Budget Resolution in the amount of $19,797.00 to establish the budget for the newly awarded Emergency Medical Services (EMS) County Grant. The Board granted approval to apply  and accept this grant on February 25, 2020. Funding Source: 001-001-334203 (General Fund EMS Grant Revenue)

The County’s Investment Policy was last updated in 2008 and updates are required to support PFM’s investment strategy for the Series 2020 Bond Proceeds.  

Update on previously discussed Request for Proposals - solicitations for the following RFPs are currently being draft:

1. Lead agency to provide coordination of economic development services in Clay County.  Services are currently provided by Clay County Economic Development Corporation.  Current Agreement expires 9/30/2020.

    

2. Professional Lobbying Services. Services currently provided by The Fiorentino Group. Current Agreement expires 4/30/2020. Current expiration date was anticipating that the State veto/adoption process would have taken place by the end of April.  

Public Hearing to consider updates to the Capital Improvement Element (CIE) by Ordinance; and approval of Resolutions amending Capital Improvement Plan reserves. This Ordinance is necessary to amend the budget for the County Road 315C Project. Funding Source: 305-6097-563000 (CIP Fund Infrastructure) (O. Rabel)

Resignations

Trish Kolosky (Member 3) and Mark Cornelius (Member 4) Seats on the Clay County Board of Adjustments both expired on January 1, 2020 and have expressed to staff that they no longer wish to serve on that Board.  Requesting approval of their resignations.

Appointments

William Auclair's (Member 5) Seat on the Clay County Board of Adjustment expired on January 1, 2020 as is seeking reappointment to his Seat for an additional four more years.

Thomas Goldsbury submitted an application requesting consideration of Board appointment to the Board of Adjustment to fill a vacancy. 

Bid Opening Tabulations for March 17, 2020:

A.  Bid #19/20-14, Building Inspection Services

B.  Bid #19/20-15, Demolition and Reconstruction Project - Pine Avenue North

Meeting Minutes from the January 15, 2020 TDC meeting.