BOARD OF COUNTY COMMISSIONERS

MEETING AGENDA

 June 23, 2020

Administration Building,

4th Floor, BCC Meeting Room, 477 Houston Street,

Green Cove Springs, FL 32043

4:00 PM


INVOCATION
Commissioner Rollins
PLEDGE
Oscar R. Barrios (Ret.) United States Navy
CALL TO ORDER
ROLL CALL
A MOMENT IN HISTORY
PET ADOPTIONS
SPECIAL STAFF RECOGNITION
Public Safety
PRESENTATIONS
Rideout Point Preserve Project - Jim McCarthy, President, North Florida Land Trust
COVID-19 Update - Heather Huffman, Administrator, Florida Department of Health in Clay County
APPROVAL OF MINUTES
1.June 9, 2020 BCC Minutes
PUBLIC COMMENTS
CONSENT AGENDA
2.Finance Business
The Finance Department business is submitted to request approval and ratification by the Board for various warrants and disbursements in order to meet the requirements of Ch. 136.06 (1), Fl Statute. Acceptance and disposal of various Board property and various documents are submitted for the Board's information. At times, approval is requested for various finance related issues.
3.Finance & Audit Committee Business
Approval of Finance & Audit Committee Minutes of June 16, 2020.
OLD BUSINESS
VIDEO4.Presentation of Initial Assessment Resolution for the Clay County Subdivision Roads Maintenance MSBU in order to (1) set the rate charged per subdivision parcel; (2) set the maximum annual assessment per subdivision parcel; and (3) to provide directions for preparation of the assessment roll and notice prior to the final assessment hearing on August 25, 2020 (D.Smith, F. Moss)
NEW BUSINESS
VIDEO5.Approval of the CARES Act Funding Agreement with the Florida Division of Emergency Management (FDEM) - John Ward

Approval of Cares Act Funding Agreement with the Division of Emergency Management in the amount of $9,564,446.00. Additional approval of unanticipated Budget Resolution. Congress passed and President Donald J. Trump signed the Coronavirus Aid, Relief, and Economic Security Act, which established a new Coronavirus Relief Fund allocated to governments in states, territories, and tribal areas to address necessary expenditures incurred due to the COVID-19 public health emergency. This is the initial disbursement of the 25% of the total amount allocated to the County. (T. Nagle)

VIDEO6.CARES Act Discussion and Action Items (T. Nagle)

A.  Overall Presentation of CARES Act

B.  Discussion and approval of overall spending plan

C.  Discussion and approval of memo related to BCC Actions

D.  Approval to allow County Manager to sign the 75% agreement

VIDEO7.Discussion regarding Commission Auditor position (C. Grimm)
VIDEO8.RFP #19/20-36, Develop a Mobility Plan and Convert an Impact Fee to a Mobility Fee

Approval to accept Staff's ranking of RFP #19/20-36, Develop a Mobility Plan and Convert an Impact Fee to a Mobility Fee, and award to the number one ranked firm, Gannett Fleming, Inc. at a cost of $121,951.00. Additional approval of Agreement with Gannett Fleming, Inc. and budget transfer from Unincorporated Municipal Services MSTU Fund Reserves for Contingency in the amount of $44,000.00 for this project is requested. Approval will be effective after the 72 hour period for protest has expired. 

1. Gannett Fleming, Inc. = 78.33

2. Nue Urban Concepts = 77.66

3. Tindale Oliver = 76.66

A committee consisting of the Director of Planning & Zoning, Director of Economic and Development Services, and the IMS/Special Projects Coordinator performed the evaluation and ranking. If desired, the Board may request presentations from the firms.  Funding Source: 131-1804-531000 (Unincorporated Municipal Service MSTU Fund / Planning & Zoning / Professional Services) and 131-9903-599100 (Unincorporated Municipal Services MSTU / Reserves for Contingency) (C. Stewart)

VIDEO9.Seventh Renewal to the SJRSC-Thrasher-Horne Operational Agreement
Approval of the Seventh Renewal to Agreement #98/99-80 with the District Board of Trustees-St. Johns River State College (SJRSC), regarding the disbursement of operational funding at the SJRSC Performing Arts Complex, for a two year term, in the amount of $125,000/year. Funding Source: 109-1910-548003 (Tourist Development Fund / Tourism & Film Dev / Thrasher Horne Center for the Arts) (K. Morgan)
VIDEO10.Supplemental Agreement No. 3 to Masters Pit Maintenance Building Agreement #2018/19-70
Approval of Supplemental Agreement #3 to Agreement #2018/19-70 with Gary S. Bailey, Inc., for the Masters Pit Maintenance Building Design/Build project, regarding the installation of a technology package, in the amount of $44,595.00. A time extension is also being requested with the extent of the same to be determined pending verification of material availability. Funding Source: 305-6080-562000 (CIP Fund / Maintenance Buildings for Public Works / Buildings) (J. Householder)
VIDEO11.Bid #19/20-43, Installation of Extractor Laundry Equipment at Clay County Fire Station 11 (REBID)
Approval to post notice of intent and award Bid #19/20-43, Installation of Extractor Laundry Equipment at Clay County Fire Station 11 (REBID) to Charles Perry Partners, Inc. at a cost of $169,725.00. Request further approval of Budget Amendment from CIP Fund Reserve for Capital Improvement in the amount of $123,789.00. Approval will be effective after 72 hour protest period has expired. Funding Source: 305-6055-562000 (Capital Improvement Proj Fund / Station 11 Replacement / Buildings) and 305-9912-599800 (Capital Improvement Proj Fund Reserves for Capital Improvement) (J. Householder)
VIDEO12.Resolution Amending Non-CIE Portion of the CIP

Approval of the Budget Resolution to update the Non-CIE portion of the Capital Improvement Program (CIP) and necessary budget transfers. This amendment will true up the funding for Radio Tower Upgrades, E911 Consolidation and Fire Station #11 Extractor Laundry Equipment Projects. Funding Sources: 305-6054-564100 (CIP Fund / 800 MHz / M&E - Cap) & 305-9912-599800 (CIP Fund / Reserves for Capital Improvement) (O. Rabel)

VIDEO13.Amendment 10 Transition - Budget Transfer Between Cost Centers to Reallocate Funding for Interim Personnel & Equipment Costs
Approval of a budget transfer between cost centers for $114,542.00 to provide for funding of the interim personnel and equipment costs for the Amendment 10 Transition. Funding Sources: 001-0201-Various (General Fund / Finance / Various) (O. Rabel)
VIDEO14.Florida Division of Emergency Management Grant Agreement-G0124_COVID-19 Supplement
Approval of the Emergency Management Performance Grant Agreement No. G0124 with the Florida Division of Emergency Management, regarding the COVID-19 Supplement and ratification of the Memorandum acknowledging receipt and understanding of Agreement G0124. The term of the Agreement is 4/27/2020 to 6/30/2021, with a total reimbursable grant amount of $15,844.46 and required local match of 50%. Funding Sources: 001-001-331507 (General Fund Revenue/EMPG-S, COVID-19) and 001-9900-599100 (General Fund Reserves for Contingency)
VIDEO15.FDOT Highway Lighting Maintenance & Compensation Agreement for July 1, 2020 to June 30, 2021 in the amount of $151,250.40
Approval of State Highway Lighting Agreement with the Florida Department of Transportation for the State Highway Lighting, Maintenance, and Compensation Program. This agreement allows for reimbursement up to $151,250.40 for the term of July 1, 2020 - July 30, 2021. Additional approval to waive the Purchasing Policy as it may apply, this item was not presented to the Finance and Audit Committee. (D. Smith)
COUNTY MANAGER/CLERK OF THE BOARD
COUNTY ATTORNEY
TIME CERTAINS
VIDEO16.5:00 Time Certain or as soon thereafter as can be heard - Public Hearing to Consider Amendments to Land Development Code Article II, Pertaining to Subdivision Permitting and Certificates of Occupancy (PC Vote 6-1 to Approve)
The proposed revisions to the Land Development Code will limit the number of model homes permitted prior to plat recording and will establish infrastructure completion requirements before other residential permits may be issued.
VIDEO17.5:00 Time Certain or as soon thereafter as can be heard - First Public Hearing to Consider for Transmittal CPA 2020-01 to Amend Branan Field FLU Policy 1.4.10 to add Several Permitted Uses - continued from 6/9 BCC meeting (PC voted 5-2 to not recommend approval)
Request from applicant to add several uses to Branan Field Rural Neighborhood Center
LETTERS FOR ACTION
VIDEO18.Discussion of Appointment to the North Florida Transportation Planning Organization Citizen Advisory Committee - Travis Christensen

Marci Larson, North Florida Transportation Planning Organization, is requesting the appointment of Travis Christensen to serve in the vacant At-Large position previously held by Richard Darby who resigned in December of 2019.  Ms. Larson stated that Mr. Christensen has attended two CAC meetings virtually to see firsthand what's involved and recommends the Board's consideration of appointment.

LETTERS OF DOCUMENTATION
19.TECO/Peoples Gas System notice
20.BCC bid opening tabulations

Bid Opening Tabulations for May 26, 2020:

A.  RFP #19/20-36, Develop A Mobility Plan and Convert An Impact Fee to a Mobility Fee

 

Bid Opening Tabulations for June 2, 2020:

A.  RFQ #19/20-40, Owner's Representative Services for 2020 Transportation Bonding Projects

 

Bid Opening Tabulations for June 9, 2020:

A.  Bid #19/20-43, Installation of Extractor Laundry Equipment at Clay County Fire Station 11 (REBID)

B.  RFP #19/20-39, Professional Lobbying Services

 

Bid Opening Tabulations for  June 16, 2020:

A.  Bid #19/20-33, Public Safety Radio Tower Upgrades - Equipment Purchase and Installation

B.  RFQ #19/20-34, Engineering Consultant Design Services for SR 23/Frontage Roads from Trail Ridge Road to Oakleaf Plantation Parkway

PUBLIC COMMENTS
COMMISSIONERS' COMMENTS

In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter should contact the Clay County ADA Coordinator by mail at Post Office Box 1366, Green Cove Springs, FL 32043, or by telephone at number (904) 269-6347 no later than three (3) days prior to the hearing or proceeding for which this notice has been given. Hearing impaired persons can access the foregoing telephone number by contacting the Florida Relay Service at 1-800-955-8770 (Voice), or 1-800-955-8771 (TDD).